Program Operations Assistant

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About American Soybean Association

The American Soybean Association (ASA) was founded in 1920 by soybean farmers and extension workers to promote soy for high protein applications in developmental settings. Overseas activities initiated in the mid-1950s, and to date ASA has worked in over 80 countries. The World Initiative for Soy in Human Health (WISHH) was founded in 2000 to expand the work of the American Soybean Association (ASA) in developing and emerging markets to improve health, nutrition and food security, building the groundwork for future markets of soy. WISHH provides services in food technology, business development, nutrition services, and program and proposal development. WISHH expertise extends its network into additional areas, such as aquaculture and animal feed. ASA/WISHH connects trade and development to strengthen agricultural value chains in emerging markets, creating trade and long-term demand for U.S. soy. Trade can improve lives worldwide for both farmers and consumers. U.S. soy trade in emerging markets is pivotal to improve accessibility, affordability, and acceptability of high-quality plant and animal-sourced proteins in developing economies. Rising incomes in emerging economies generate further opportunity for trade. ASA/WISHH builds opportunity for long-term trade by improving agricultural value chains, human and animal nutrition, and farmer net incomes. ASA/WISHH initiatives broadly fit in two arenas: (1) trade-building long-term, early-stage market development, and (2) trade-building international agriculture and economic development. The St. Louis-based Program operates in sub-Saharan Africa, Asia and Central America. ASA/WISHH achieves its mission by working in close partnership with: (1) the public sector (e.g., USDA, U.S. land grant universities, and host country governments), (2) the private sector (e.g., trade associations: Qualified State Soybean Boards, United Soybean Board and U.S. Soybean Export Council), and (3) private voluntary organizations (PVOs). The Program draws upon the resources and experience of these partners and the services of a cadre of ASA/WISHH consultants with technical expertise in agricultural, international and commercial development spheres. ASA/WISHH relies on decades of experience in food commercial development and agricultural development programming. The Program takes pride in its growing portfolio of success with U.S. government-funded projects, including USDA Food for Progress (FFPr), McGovern-Dole, Foreign Market Development, Market Access Program, Agricultural Trade Promotion, Emerging Markets Program, and Quality Samples Program) and funding in both prime and sub-recipient capacities. ASA/WISHH has also attracted both private sector and other complementary funding sources from various donors to build on and leverage core funding from Qualified State Soybean Boards. WISHH’s objective is to increase the international consumption of soy protein in the human, livestock, and aquaculture sectors in new markets and thereby create new opportunities for soybeans and providing higher economic returns to U.S. soybean producers.

Duties

Administrative Support • Provide administrative support to leadership, including calendar management, correspondence, and special projects. • Maintain and organize electronic files, templates, and records in SharePoint. • Prepare materials, mail packages, and oversee office supplies and promotional inventory. • Support general office organization and maintain website updates, including postings for careers, Requests for Proposals (RFPs), and news. Travel & Meeting Coordination • Coordinate travel logistics and documentation, including authorizations, itineraries, and expense reporting. • Track travel expenses, program activities, and event logistics. • Support planning and execution of board meetings and organizational events. Attend meetings as requested to document meeting minutes. Financial & Compliance Support • Process invoices, reimbursements, reconciliations, and vendor payments with proper coding and compliance review for submission to accounting software. • Track contracts and ensure alignment with deliverables and internal and donor requirements. • Assist with procurement processes (RFPs/quotes) and maintain compliance documentation. • Support financial tracking activities, including accruals, reclassifications, and industry contributions. • Ensure timely submission of accurate reports to funders and adherence to deadlines. Collaboration & Program Support • Partner with the Director of Operations and accounting team to ensure financial and contractual compliance. • Assist program staff with data collection, reporting, and document preparation. • Maintain project trackers, compliance files, and action items. • Participate in staff meetings, document notes, and coordinate follow-up actions.

Qualifications

Qualifications • Associate’s or bachelor’s degree in business administration, international development, or a related field preferred • 2–3 years of administrative, program support, or related experience (nonprofit or donor-funded environment a plus) • Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines with limited supervision Technical Skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Ability to learn and effectively use project management tools and web-based platforms such as SharePoint and Zoho • Strong data entry accuracy, particularly when working with financial and program data • Solid document formatting and file management skills Communication & Interpersonal Skills • Strong written and verbal communication skills • Ability to interact professionally with colleagues, partners, and stakeholders, including across cultures • Sound judgment and discretion in handling sensitive or confidential information Organizational & Problem-Solving Skills • Well-developed organizational skills with the ability to track details across multiple projects • Ability to prioritize work, meet deadlines, and adapt to changing needs with moderate guidance • Proactive, adaptable, and resourceful in responding to changing priorities Financial & Analytical Skills • Strong numerical skills, including experience with expense reconciliation and voucher preparation Preferred • Experience supporting program operations or compliance-related activities in a nonprofit or international setting

Application instructions

Program Operations Assistant Position Summary Reporting to the Director of Operations, the Program Assistant provides essential support to the WISHH team by ensuring the smooth execution of administrative, logistical, and program-related activities. This role works closely with the Executive Director, Chief Operating Officer, and Director of Operations to support both domestic and international initiatives. The Program Assistant plays a key role in maintaining efficient operations through administrative coordination, travel and event support, and financial processing. Responsibilities include processing invoices, tracking expenses, and ensuring compliance with donor and USDA requirements, while supporting the overall effectiveness and accountability of WISHH programs. ________________________________________ Key Responsibilities Administrative Support • Provide administrative support to leadership, including calendar management, correspondence, and special projects. • Maintain and organize electronic files, templates, and records in SharePoint. • Prepare materials, mail packages, and oversee office supplies and promotional inventory. • Support general office organization and maintain website updates, including postings for careers, Requests for Proposals (RFPs), and news. Travel & Meeting Coordination • Coordinate travel logistics and documentation, including authorizations, itineraries, and expense reporting. • Track travel expenses, program activities, and event logistics. • Support planning and execution of board meetings and organizational events. Attend meetings as requested to document meeting minutes. Financial & Compliance Support • Process invoices, reimbursements, reconciliations, and vendor payments with proper coding and compliance review for submission to accounting software. • Track contracts and ensure alignment with deliverables and internal and donor requirements. • Assist with procurement processes (RFPs/quotes) and maintain compliance documentation. • Support financial tracking activities, including accruals, reclassifications, and industry contributions. • Ensure timely submission of accurate reports to funders and adherence to deadlines. Collaboration & Program Support • Partner with the Director of Operations and accounting team to ensure financial and contractual compliance. • Assist program staff with data collection, reporting, and document preparation. • Maintain project trackers, compliance files, and action items. • Participate in staff meetings, document notes, and coordinate follow-up actions. ________________________________________ Qualifications • Associate’s or bachelor’s degree in business administration, international development, or a related field preferred • 2–3 years of administrative, program support, or related experience (nonprofit or donor-funded environment a plus) • Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines with limited supervision Technical Skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Ability to learn and effectively use project management tools and web-based platforms such as SharePoint and Zoho • Strong data entry accuracy, particularly when working with financial and program data • Solid document formatting and file management skills Communication & Interpersonal Skills • Strong written and verbal communication skills • Ability to interact professionally with colleagues, partners, and stakeholders, including across cultures • Sound judgment and discretion in handling sensitive or confidential information Organizational & Problem-Solving Skills • Well-developed organizational skills with the ability to track details across multiple projects • Ability to prioritize work, meet deadlines, and adapt to changing needs with moderate guidance • Proactive, adaptable, and resourceful in responding to changing priorities Financial & Analytical Skills • Strong numerical skills, including experience with expense reconciliation and voucher preparation Preferred • Experience supporting program operations or compliance-related activities in a nonprofit or international setting Learn more at: wishh.org | soygrowers.com Position offers an annual salary range of $40,000–$45,000, commensurate with experience, qualifications, and skills. TO APPLY: Send electronic submission of cover letter and resume including salary requirements to [email protected] on or before July 31, 2026. Interested individuals are encouraged to apply quickly as the applicant review and interview process will begin immediately and will continue on a rolling basis. Please include “Program Operations Assistant " in the subject line. No telephone inquiries, please. Finalists will be contacted. ASA is an Equal Opportunity Employer and Provider. Non-Discrimination Statement: In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. ASA/WISHH is an equal opportunity provider and employer.

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