Support Heath Organization to Improve Data Collection and Reporting

Activity/project background

Partner: Thusang Bana Centre (Local NGO)

Thusang Bana Centre is a non-profit organization in Molepolole, Botswana. The organization strives to improve the health of the community, build better futures for children, and produce skillful future generations. The organization primarily focuses on care for orphans and vulnerable children and imparts life improvement skills to tackle HIV\\AIDS related issues, poverty, alcohol, and drug abuse. The organization also empowers a cadre of young people living with HIV\\AIDS to be relevant key players in national prevention, care, and support programs. Thusang Bana Centre strives to join the global health community by helping to change attitudes on how the community views the HIV epidemic.

Thusang Bana Centre is currently implementing a project that focuses on preventing the
spread and effects of COVID-19, non-communicable diseases, and HIV among people living
with HIV and their families. An initiative is currently being implemented that focuses on addressing key thematic areas including HIV and AIDS, gender-based violence, mental health, and non-communicable diseases. The project aims to target individuals living with HIV, men, adolescent young girls, and women, providing them with educational and prevention messages related to these thematic areas. In addition to education and prevention, the project also offers healthcare assessments and collaborates with healthcare facilities for referrals. To ensure effective monitoring and evaluation, the project emphasizes proper reporting and documentation. This includes the creation and improvement of existing reporting tools to accurately capture project activities and outcomes. By implementing these measures, the Thusang Bana Centre aims to make a positive impact on the lives of the target population and contribute to the overall improvement of health outcomes in the community.

To ensure the success and effectiveness of the project, a Virtual Service Pilot Participant (VSPP) is requested to assist with monitoring and evaluation activities, particularly in terms of creating and improving reporting tools and producing consistent, high-quality reports. The VSPP will support the development of reporting tool(s) and scheduling while also building the capacity of organizational staff that work on data collection and analysis. This knowledge transfer will empower the Thusang Bana Centre to independently carry out monitoring and evaluation activities in the long run, strengthening the organization's overall effectiveness and sustainability.

Thusang Bana Center has previously worked with a Peace Corps Volunteer. They understand that the role of a VSPP is very different than of a two-year period.

Virtual service engagement and tasks

The VSPP will engage in the following tasks, in collaboration with their Host Country Partners:

• Co-develop monitoring and evaluation tools to evaluate the project’s reach and impact
• Support best practices for M&E tool implementation and review
• Support the development of a schedule and best practices for report writing and documentation
• Train project officers on report writing and documentation

This engagement is expected to be approximately 24 weeks. VSPPs are expected to engage on the tasks listed above for an estimated 5-15 hours per week.

Meetings between VSPPs and Host Country Counterparts will take place during normal office hours, 7:30 a.m. - 4:30 p.m. Botswana time. Specific times will be determined during orientation.

The Host Country Counterpart will have access email, Zoom, Google Meet, and WhatsApp for regular communication and collaboration.

Per the Child Protection Code of Conduct, when engaging online with minors (0-18), two adults must be present.

Optional additional activities

The Peace Corps mission is to promote world peace and friendship by fulfilling three goals:

  1. To help the people of interested countries in meeting their need for trained men and women.
  2. To help promote a better understanding of Americans on the part of the peoples served.
  3. To help promote a better understanding of other peoples on the part of Americans.

Goal 1 will be achieved through the VSPP's engagement and completion of the above tasks. The counterpart and VSPP may also choose to identify an activity that aligns with Goal 2. Additionally, the VSPP may identify a Goal 3 activity to implement during their engagement. See recommendations and tools for Goal 3 activities.

Essential qualifications

Education: Bachelor’s degree in any field OR advanced certificate or diploma in monitoring and evaluation

• Experience in designing, implementing, and operating M&E tools and systems OR
• 1 year of experience in operating M&E tools and systems

Intercultural skills and motivation: Flexible, strong cross-cultural agility, high tolerance for ambiguity, able to work independently, resourceful, creative, and genuinely motivated and capable to serve virtually

Desired qualifications

Education: Master's degree in public administration, organizational development, OR Master's degree with emphasis in non-profit management

Technical Skills: Familiarity with virtual engagement and communication

Experience: 3 years of experience in designing, implementing, and operating M&E tools and systems or related experience

Terms and conditions of engagement

VSPPs will be engaging with the host country partner, in coordination with Peace Corps post staff, remotely from the US. They should have access to a computer, internet, and telephone in order to enable direct engagement with the Peace Corps overseas office and the Host Country Counterpart assigned by the host country partner.

Orientation with the host country partner will be provided, within the designated virtual service hours, during the first week of virtual service via an online presentation and discussion. The host country partner will provide an overview of its organization, the local context, and how they envision collaborating with the VSPP.

The VSPP will have regular check-ins with their counterpart and bi-weekly check-ins with Peace Corps staff. Spending unstructured time with counterparts can be critical to relationship-building and is encouraged through activities such as coffee chats and informal calls within the weekly 5-15 hours.

Engagement-specific safety and security

The VSPP will receive an orientation on Peace Corps’ Child Protection Policy and how it relates to online engagement along with IT security best practices. The VSPP will be expected to follow safety and security guidelines for online engagement to ensure their safety and that of the Host Country Partner and their counterpart, and any beneficiaries of the engagement.

Supervision requirements

The VSPP will report to a designated Peace Corps staff member. The VSPP will be expected to abide by the Virtual Service Pilot Participant and Donation Agreement and Participant Principles of Engagement. The VSPP will also be expected to check in with the designated host country counterpart as assigned by the host county partner.

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