Strengthen Proposal Design and Development Capacity of NGO

Activity/project background

Partner: Bole Bible Baptist Church Childcare and Community Development (BBBC) (Local NGO)

Bole Bible Baptist Church Childcare and Community Development (BBBC) is a non-governmental, non-profit Ethiopian charity that is dedicated to reducing poverty through implementing child-centered development projects. The organization’s overall goal is to create a hopeful future for children and to bring about a sustainable, self-sufficiency for destitute households in the target communities.

BBBC began in the 1960s by establishing a deaf school at Bole residential quarter in Addis Ababa that was later confiscated by the then military regime. Despite several early challenges, it steadily scaled up its capacities and programs and in 1993, BBBC was re-established to run integrated development initiatives in education, health and nutrition, water supply, sanitation, and hygiene (WaSH), sustainable livelihood development, child sponsorship, and institutional capacity building. It constructs health, education, water, sanitation, and hygiene facilities and provides care and support to orphans and vulnerable children and people living with HIV/AIDS. BBBC is determined to contribute to the national effort to reduce poverty, illiteracy, poor health, and environmental degradations.

Even though BBBC has achieved the above-mentioned productive projects, developing grant winning proposals has been an issue in the organization. To overcome this challenge, BBBC is requesting a Virtual Service Pilot Participant (VSPP) to provide training for staff on the basic skills needed to design, develop, and write successful grant proposals that meet donor submission standards. The VSPP will work to strengthen the capacity of BBBC staff to secure project funding, increasing their overall success rate.

The organization has not previously collaborated with the Peace Corps. They understand that the role of a VSPP is very different than a two-year Volunteer.

Virtual service engagement and tasks

The VSPP will engage in the following tasks, in collaboration with their Host Country Partners:

• Co-assess current project design and proposal development processes in relation to donor guidelines
• Prepare and provide training sessions on how to write grant winning project proposals and concept notes
• Meet with team members to discuss project ideas that respond to community needs in health, food security, gender, etc.
• Support staff in practical training to develop a concept note or proposal
• Co-assess the pre- and post-training evaluation of the team’s knowledge and skills in proposal development

VSPPs are expected to engage on the tasks listed above for an estimated 5-15 hours per week. This engagement is estimated to be 7 hours per week (2 hours online per week).

Online collaboration will generally occur between 8:00 a.m. - 5:00 p.m. Ethiopian time. Specific times will be determined during orientation.

The Host Country Counterpart will have access to Zoom, Teams, WhatsApp, and email for regular communication and collaboration.

Per the Child Protection Code of Conduct, when engaging online with minors (0-18), two adults must be present.

Optional additional activities

The Peace Corps mission is to promote world peace and friendship by fulfilling three goals:

  1. To help the people of interested countries in meeting their need for trained men and women.
  2. To help promote a better understanding of Americans on the part of the peoples served.
  3. To help promote a better understanding of other peoples on the part of Americans.

Goal 1 will be achieved through the VSPP's engagement and completion of the above tasks. The counterpart and VSPP may also choose to identify an activity that aligns with Goal 2. Additionally, the VSPP may identify a Goal 3 activity to implement during their engagement. See recommendations and tools for Goal 3 activities.

Essential qualifications

Education: Bachelor’s degree in any field

Experience:
• 1 year of experience in fundraising and/or grant management for non-profit organizations
• 1 year of experience writing project proposals

Intercultural skills and motivation: Flexible, strong cross-cultural agility, high tolerance for ambiguity, able to work independently, resourceful, creative, and genuinely motivated and capable to serve virtually

Desired qualifications

Education: Bachelor’s degree in non-profit management, public administration, or related field OR a certification in project management

Experience:
• Experience with virtual engagement and communication
• 2 years of experience managing grants and donor proposals for non-profit organizations
• 2 years of experience writing project proposals

Terms and conditions of engagement

VSPPs will be engaging with the host country partner, in coordination with Peace Corps post staff, remotely from the US. They should have access to a computer, internet, and telephone in order to enable direct engagement with the Peace Corps overseas office and the Host Country Counterpart assigned by the host country partner.

Orientation with the host country partner will be provided, within the designated virtual service hours, during the first week of virtual service via an online presentation and discussion. The host country partner will provide an overview of its organization, the local context, and how they envision collaborating with the VSPP.

The VSPP will have regular check-ins with their counterpart and bi-weekly check-ins with Peace Corps staff. Spending unstructured time with counterparts can be critical to relationship-building and is encouraged through activities such as coffee chats and informal calls within the weekly 5-15 hours.

Engagement-specific safety and security

The VSPP will receive an orientation on Peace Corps’ Child Protection Policy and how it relates to online engagement along with IT security best practices. The VSPP will be expected to follow safety and security guidelines for online engagement to ensure their safety and that of the Host Country Partner and their counterpart, and any beneficiaries of the engagement.

Supervision requirements

The VSPP will report to a designated Peace Corps staff member. The VSPP will be expected to abide by the Virtual Service Pilot Participant and Donation Agreement and Participant Principles of Engagement. The VSPP will also be expected to check in with the designated host country counterpart as assigned by the host county partner.


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