Support Website Creation for Local Rotary Club


Open to all RPCVs

Activity/project background

The Rotary Club of May Pen is a service club that falls under the umbrella of the Rotary International. The primary service areas of the Rotary Club are:
• Peace and conflict prevention/resolution
• Disease prevention and treatment
• Water and sanitation
• Maternal and child health
• Basic education and literacy
• Economic and community development

These areas are recognized by the Rotary International and The Rotary Foundation as organizational priorities. Rotarians have continually responded to those needs, through a broad range of service projects that embody the motto “service over self.”

While this entity has never had the pleasure of working with a Peace Corps Volunteer or Response Volunteer, their contributions to other host country agencies are widely recognised and the Rotary Club of May Pen would be honoured to partner with the agency. However, they also recognize that the role of a Virtual Service Pilot Participant (VSPP) is different than a two year Volunteer. A VSPP is being requested to assist the organization in designing and creating a website that will assist in positioning the club as an active member of the community. The Rotary Club should be able to manage the website on their own after the engagement. This website should be dynamic, engaging, loads quickly, easy to navigate and must be automatically mobile responsive by adjusting to phones, iPads and tablets. The intended beneficiaries of this project will be the community, educators, international and domestic students, prospective members, media, project partners, agencies being supported, potential speakers, government, family and current members.

Virtual service engagement and tasks

The VSPP will engage in the following tasks, in collaboration with their Host Country Partners:
• Co-assess and determine website design goals, guidelines, standards and best practices
• Co-design visual imagery for the website that it is in line with the club’s branding
• Co-create a website using Word Press or a similar platform
• Co-write and publish sample pages, blogs, and website features
• Create a website maintenance guide
• Train select member(s) of the Rotary Club to develop and manage the website

This engagement is expected to be approximately 27 weeks. VSPPs are expected to engage on the tasks listed above for an estimated 5-15 hours per week.

Meetings between VSPPs and Host Country Counterparts will take place during normal office hours, 9:00 A.M. – 5:00 P.M Jamaica time GMT-5. Club meetings occur on Thursdays 7:00 P.M. – 8:30 P.M. VSPP/Counterparts meetings can also be held outside of office hours based on the participant’s availability. Specific times will be determined during orientation.

The Host Country Counterpart will have access to email, Zoom and/or cellular phone with WhatsApp for regular communication and collaboration.

Per the Child Protection Code of Conduct, when engaging online with minors (0-18), two adults must be present.

Optional additional activities

The Peace Corps mission is to promote world peace and friendship by fulfilling three goals:

  1. To help the people of interested countries in meeting their need for trained men and women.
  2. To help promote a better understanding of Americans on the part of the peoples served.
  3. To help promote a better understanding of other peoples on the part of Americans.

Goal 1 will be achieved through the VSPP's engagement and completion of the above tasks. The counterpart and VSPP may also choose to identify an activity that aligns with Goal 2. Additionally, the VSPP may identify a Goal 3 activity to implement during their engagement. See recommendations and tools for Goal 3 activities.

Essential qualifications

Education: Bachelor's degree in computer science or any related field, OR relevant experience

• 2 years’ experience in website development
• Experience using WordPress, Squarespace, or similar website platform

Intercultural skills and motivation: Flexible, strong cross-cultural agility, high tolerance for ambiguity, able to work independently, resourceful, creative, and genuinely motivated and capable to serve virtually

Desired qualifications

Technical Skills:
• Familiarity with virtual engagement and communication

Experience: Experience training or coaching in website development or maintenance

Partner background

Name: Rotary Club of May Pen (RCMP)

Type of entity: International NGO

Mission and goals:

Mission: To provide service to others, promote integrity, and advance world understanding, goodwill, and peace through its fellowship of business, professional, and community leaders.

Goals: Rotary clubs serve communities around the world, each with unique concerns and needs. Rotarians have continually adapted and improved the way they respond to those needs, taking on a broad range of service projects.

Terms and conditions of engagement

VSPPs will be engaging with the host country partner, in coordination with Peace Corps post staff, remotely from the US. They should have access to a computer, internet, and telephone in order to enable direct engagement with the Peace Corps overseas office and the Host Country Counterpart assigned by the host country partner.

Orientation with the host country partner will be provided, within the designated virtual service hours, during the first week of virtual service via an online presentation and discussion. The host country partner will provide an overview of its organization, the local context, and how they envision collaborating with the VSPP.

The VSPP will have regular check-ins with their counterpart and bi-weekly check-ins with Peace Corps staff. Spending unstructured time with counterparts can be critical to relationship-building and is encouraged through activities such as coffee chats and informal calls within the weekly 5-15 hours.

Engagement-specific safety and security

The VSPP will receive an orientation on Peace Corps’ Child Protection Policy and how it relates to online engagement along with IT security best practices. The VSPP will be expected to follow safety and security guidelines for online engagement to ensure their safety and that of the Host Country Partner and their counterpart, and any beneficiaries of the engagement.

Supervision requirements

The VSPP will report to a designated Peace Corps staff member. The VSPP will be expected to abide by the Virtual Service Pilot Participant and Donation Agreement and Participant Principles of Engagement. The VSPP will also be expected to check in with the designated host country counterpart as assigned by the host county partner.

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