Workplace Solutions Coordinator

Northern Virginia Family Services

About the organization

Northern Virginia Family Service (NVFS) helps families and individuals in need create stability and self-sufficiency with a wide range of critical services.

Duties

-Oversee and perform all Front Desk activities
-Provide administrative-related support to NVFS departments and programs
-Process office supply requests for the entire Agency using current vendor(s) ensuring adequate inventory.
-Coordinate with vendors and order repairs for office equipment and maintenance.
-Monitor all Oakton facility office equipment to ensure proper functioning; assist users in proper use of equipment.
-Maintain inventory and coordinate retrieval of off-site file storage through Paxton, including invoice reconciliation.
-Monitor email account and assigned shared inboxes on a consistent and regular basis for incoming inquires, including but not limited to [email protected] account. Respond, redirect and disseminate emails to the appropriate department/staff member in a timely manner.
-Ensure proper coordination of the use of conference and meeting rooms. In partnership with IT, support users with technology and meeting needs.
-Maintain orderliness of Oakton kitchen and all conference and meeting rooms.
-Maintain relationship with Oakton property management company to help ensure the facility remains a safe and secure environment for employees.
-Coordinate the tasks of clerical volunteers assigned to the Oakton office
-Participate in regular supervision with Supervisor by providing regular updates.
-Work as part of the broader Workplace Solutions team to support Agency-wide needs.
-Maintain current level of knowledge of NVFS programs and events.

Qualifications

-At least two (2) years of related work experience providing administrative support and/or as a receptionist preferred, with experience with multi-line phone system.
-Oral and written fluency in English required. Spanish language fluency strongly preferred. Additional language skills a plus.
-Proficiency in usage of basic technological tools including laptops/computers, email, phones, and internet required. Working knowledge of Microsoft Office Suite required.
-Quick learner and willingness to adapt and learn new systems.
-Knowledge of USPS postage meter and other office equipment preferred.
-Strong customer service orientation.
-Ability to communicate respectfully, clearly, effectively, tactfully and patiently in-person and on the phone to a diverse population.
-Ability to work collaboratively across functions, programs, and departments.
-Excellent at multi-tasking with forward-thinking, solution-oriented and collaborative approach.
-Must be able to demonstrate and live the organizational values of Communication, -----Integrity, Respect, Collaboration, and Accountability.
-Successful completion of background checks required upon hire.

Application instructions

Contact email: [email protected]

Apply externally: https://recruiting.ultipro.com/NOR1025NORVI/JobBoard/32cdcf9c-5e9a-45b5-8aa9-8561665cc68e/OpportunityDetail?opportunityId=7dcedd7a-79c4-4f21-9da8-e5377272436a

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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