WIMUN Program Associate for Conference Management

World Federation of United Nations Associations

About the organization

The World Federation of United Nations Associations (WFUNA) is a global nonprofit organization working for a stronger and more effective United Nations. Established in 1946, WFUNA represents and coordinates a membership of over 100 national United Nations Associations (UNAs) and their thousands of members. WFUNA is the largest international network of people supporting and engaging with the United Nations. WFUNA’s vision is to see a United Nations that is a powerful force in meeting common global challenges and opportunities. WFUNA has three offices at UN Headquarters in Geneva, Switzerland and New York as well as Seoul, Republic of Korea.
The WFUNA International Model UN (WIMUN) Program Associate for Conference Management is in charge or running the logistics for WIMUN's University conference in New York and will assist with the development of future WIMUN programs. He/she will work closely with WFUNA's Model UN Coordinator and Model UN Program Associate, as well as with partners.

Duties

PARTNER MANAGEMENT: The WIMUN Program Associate for Conference Management needs to negotiate and maintain local partnerships with hotels, vendors, and venues in New York City. He/she will need to find and negotiate with a suitable venue for the conference (hotel, conference center, etc.), venues(s) for WIMUN social events (bars, clubs, arcades, etc.) and conduct market research to identify the best vendors for conference materials (printing, merchandise, A/V rental, etc.). LOGISTICAL PLANNING: The WIMUN Program Associate for Conference Management is the main person responsible for planning and executing all logistics for WIMUN's University conference in New York. This will include recruiting and working with a team of student volunteers, as well as other stakeholders to ensure the conference logistic run smoothly as possible. The WIMUN Program Associate for Management will also be in charge of overseeing the event logistics on-site during the conference. DEVELOPMENT OF FUTURE PROGRAMS: The WIMUN program continues to evolve and WFUNA aims to expand its portfolio of Model UN activities in the upcoming years. The WIMUN Program Associate for Conference Management will need to assist with the development of these new programs and offer logistics insights gained from previous programs. This will also include conducting market research on what cities/countries would be best suited to host future WIMUN programs and doing initial outreach to new potential venues and vendors.

Qualifications

1-2 years of documented work experience organizing Model UN conferences, or similar large scale events.
Bachelor's degree or higher.
Good working knowledge of Microsoft Office. Previous experience with salesforce is a plus.
Previous experience with Model UN ( WIMUN in particular, is a plus).
Excellent vendor and partner management skills.
Demonstrated experience with drafting and negotiating contracts, partnership agreements, and memorandums of understanding.
Knowledge of the United Nations. Non-profit/civil society experience is a plus.
Excellent written and oral communication skills in English (french and/or spanish are a plus).

PERSONAL CHARACTERISTICS
High energy, results-oriented self-starter who can involve and motivate key stakeholders, staff, and interns.
Thrives in a multi-faceted, fast-paced, and challenging environment.
Well organized with close attention to detail and implementation.
Strategic, progressive, and a creative thinker.

Salary

To apply, please send a resume and cover letter with salary requirements as one document to [email protected] Please list salary requirements

Application instructions

Contact email: [email protected]

Candidate must possess a valid visa to work in the United States.
To apply, please send a resume and cover letter with salary requirements as one document to [email protected] Applications will be reviewed on a rolling basis, and we will close the application on December 31, 2019. Interviews will take place on a rolling basis and WFUNA reserves the right to close applications early if a suitable candidate is found before December 31. Your application materials should be submitted in English. Please indicate "WIMUN Program Associate for Conference Management". in the subject line of your email and consolidate your resume and cover letter with salary requirements into one document. Due to the volume of applications received, please note that only candidates who are selected for an interview will be contacted. No phone calls please.

WFUNA is an equal opportunity employer.

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