Travel Specialist

Macfadden PAE

About the organization

Macfadden is now part of PAE. Founded over 30 years ago, Macfadden has provided federal agencies with critical on-the-ground support to U.S. government humanitarian missions around the world as well as financial and IT system support. Through program management, human resources services, financial management systems support, information technology solutions, knowledge management, travel coordination and communications support, Macfadden enables effective U.S. government humanitarian response to international disasters. Macfadden’s workforce includes approximately 300 employees primarily located in the Washington, D.C. area.

Duties

Macfadden is seeking Junior and Mid-Level Travel Specialist(s) to support the United States Agency for International Development (USAID). Travel Specialist(s) assist with a variety of travel and travel-related activities including travel authorizations, country clearances, reservations, and travel vouchers.

Key Accountabilities & Functions:

Understand and execute travel arrangements to be compliant with organizational regulations.
Provide clear communication to customers on the travel process while maintaining a high standard of customer service.
Responsible for maintaining physical and virtual document filing system.
Maintain lists and follow-up on all actions, be highly organized, pay close attention to detail, have excellent proofreading skills with a mastery of English grammar, and be able to handle multi-tasking well.
Responsible for maintaining physical and virtual document filing systems.
Possess sound judgment and excellent interpersonal skills.
Provide support for travelers through all travel-related (i.e. hotel, air, and ground) reservations (domestic and international), acquiring visas, assisting with expenses.
Assist in processing additional travel documentation, including security clearance verification's, international medical insurance and advance forms for travelers.
Prepare travel authorizations in accordance with the Agency's Travel Regulations.

Qualifications

Skills:

Position requires the ability to work in high pressure situations occasionally exceeding normal business hours.
Must have strong verbal and written communication skills as well as the ability to work independently or in a team environment.
Proficient in Excel and other MS Office programs.
Excellent critical thinking and organizational skills
Ability to multi-task in fast paced environment.
Detail-oriented.

Applicants interested in being considered at the junior level must have the following experience:

Less than a BS/BA – 1-5 years of relevant experience
BS/BA – 1-4 years of relevant experience
MS/MA/MBA – 1- 3 years of relevant experience

Applicants interested in being considered at the mid-level must have the following experience:

Less than a BS/BA – 10 years of relevant experience
BS/BA – 8 years of relevant experience
MS/MA/MBA – 6 years of relevant experience

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored clearance.

Application instructions

N/A

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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