Travel Administrative Assistant

Macfadden PAE

About the organization

Macfadden is now part of PAE. Founded over 30 years ago, Macfadden has provided federal agencies with critical on-the-ground support to U.S. government humanitarian missions around the world as well as financial and IT system support. Through program management, human resources services, financial management systems support, information technology solutions, knowledge management, travel coordination and communications support, Macfadden enables effective U.S. government humanitarian response to international disasters. Macfadden’s workforce includes approximately 300 employees primarily located in the Washington, D.C. area.

Duties

Macfadden/PAE is seeking a Travel Administrative Assistant supporting the United States Agency for International Development (USAID) Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA). Reporting to the Travel Team Lead, the Travel Administrative Assistant supports the OFDA Travel team, assisting with various administrative tasks for office personnel.

KEY RESPONSIBLITIES

Support the Travel Team to ensure that all travel arrangements, documents and document processes are compliant for the client and corporate.
Responsible for maintaining physical and virtual document filing systems.
Assist other teams as needed.

ESSENTIAL FUNCTIONS

Providing support for travelers through acquiring visas, assisting with expenses.
Maintaining personnel and travel tracking sheets.
Maintaining the electronic document databases.
Other duties as required.

Qualifications

Education:

Bachelor’s Degree (or equivalent)

Experience:

At least 2 years of office experience required

Required Skills:

Ability to multi-task in fast-paced environment.
Excellent organizational skills and attention to detail.
Proficiency in basic Microsoft Office 2011 (including Word, Excel, PowerPoint).
Professional level skills in both oral and written communication.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored clearance.

Application instructions

N/A

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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