Training Coordinator

Macfadden

About the organization

Macfadden, a PAE company is seeking a Training Coordinator to support USAID’s Office of Foreign Disaster Assistance. This position supports the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict and Humanitarian Assistance’s (DCHA), Office of Foreign Disaster Assistance (OFDA).

The HPGE Division serves as the principal focal point for humanitarian policy development, engagement, and institutional relationships with international organizations and other donor governments. As one of the core teams in the HPGE Division, the Global Capacity and Leadership Development (GCLD)Team focuses on trainings for different parts of the USG Interagency, specifically related to OFDA’s role in humanitarian assistance and disaster response. The GCLD Team is responsible for developing and maintaining humanitarian assistance specific courses, as well as tailoring them for different audiences across the interagency.

Duties

KEY RESPONSIBILITIES & ESSENTIAL FUNCTIONS

-Manage the coordination of all interagency trainings by sending training invitations, maintaining
enrollment rosters, sending registration confirmation emails, scheduling guest speakers, ensuring -USAID and OFDA messaging is consistent across the set of multi-media training materials such as
PowerPoint presentations and videos, and setting up and breaking down training spaces.
-Prepare and assemble interagency training materials to include printing, collation, and lamination
of training materials, participant binders, case studies, manipulatives and all other materials for all interagency trainings throughout the year.
-Manage and operate event management software. Maintain contact databases and ensure they
are current. Conceive and implement automated methods (e.g., mail merge, templates, etc.) to
streamline repetitive processes.
-Manage inventory of and maintain adequate stocks of training materials, tracking required
supplies and requesting new procurements as needed.
-Serve as main liaison for training sites and other host venues. Coordinate and schedule training
support required from other office members, including with OFDA’s Information Technology (IT)
team to ensure that all technical elements of the training (e.g. slides, video, VTC, etc.) are set up
for delivery during trainings.

Qualifications

EDUCATION:
Bachelor’s degree or with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, history, economics, management, business, administration, political science, and disaster management or a related field) with 8 years of relevant experience

OR

Master’s Degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, history, economics, management, business, administration, political science, and disaster management or a related field) with 6 years of relevant experience

EXPERIENCE:

Progressively responsible experience with organizing, scheduling, coordinating and managing training courses or other events/meetings, especially in a dynamic, fast-paced work environment that requires attention to details and executive-level customer service.

Ability to obtain and maintain a US Government issued Secret clearance for the duration of your employment. One of the requirements for a US Government Secret clearance is US citizenship. Only applicants who currently hold an active Secret or higher level security clearance or who are eligible to receive a Secret security clearance will be considered for this position

Application instructions

N/A

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