Special Assistant to the Legal Department

Arabella Advisors

About the organization

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.

Duties

Attorney and Legal Departmental support (50%)

•Support the administrative needs of 5 attorneys including the general counsel of Arabella.
•Monitor and calendar requests for meetings, appointments and other scheduling needs.
•Coordinate internal and external meetings and speaking engagements.
•Organize and schedule departmental meetings including creating an agenda.
•Cultivate and establish relationships with our clients’ support staff as needed.
•Manage and submit attorney expense reports.
•Monitor and report on firm wide developments and news.
•Assist with special projects and assignments as required.

Administrative Office Management (50%)

•Organize and maintain legal department electronic files and structure on SharePoint.
•Field and screen questions and requests on behalf of the legal department.
•Foster and develop inter-departmental communications and relationships within Arabella.
•Staying up to date on relationships with outside counsel, foundations, funders, nonprofits, and other contacts of the department.
•Assist, as needed, in the development, tracking, and reporting of the department’s budget.
•Develop and/or support logistics for firm-wide all-staff meetings and cultural activities.
•Ability to maintain confidentiality of all departmental information.

Qualifications

•Ability to (or learn to) anticipate the needs of attorneys and planning time and materials appropriately.
•High degree of organization and attention to detail and ability to manage and make progress on multiple tasks simultaneously.
•Excellent communication and interpersonal skills and ability to draft high quality written materials and correspondence.
•Strong work ethic, positive attitude, entrepreneurial spirit, and a willingness to be flexible and do whatever it takes to get the job done.
•Sound judgment, maturity, and the ability to handle confidential information with discretion.
•Proficiency in Microsoft Office Suite and data management software.
•Ability to work cooperatively and across teams.
•Exceptional client service and interpersonal skills.
•Bachelor’s degree or equivalent experience required.
•A sense of humor.

Application instructions

Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please let us know.

While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.

We will review applications as they are received and look forward to hearing from you.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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