Senior Supply Chain Analyst, Planning and Ordering

Partners In Health

About the organization

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. 
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Kazakhstan, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Duties

Planning and Ordering (50%):
• Work with requestors to understand specifications and timelines for orders
• Request and analyze quotations, including for comprehensive bids and for new clinical items
• Create purchase orders in ERP system and confirm orders with vendors
• Work with vendors to track and coordinate shipping timelines and backorders; provide feedback to vendors on performance and work to improve and diversity vendor relationships
• Maintain regular communication with team members at sites about ongoing projects and orders
• Act as supply chain point person for assigned sites and departments; communicate site needs and priorities to colleagues and managers, with particular attention to identifying supply chain risks
• Support annual and grant-specific budgeting and reporting processes

Data analysis and systems (40%)
• Act as primary point of contact for data analysis and tracking for specified orders
• Conduct ad hoc data analysis as requested
• Systematically review data quality in supply chain software systems and support processes for data quality and electronic systems improvement
• Design and generate reports and dashboards using Excel and PowerBI

General (10%):
• Represent supply chain and logistics work to internal stakeholders
• Ensure compliance with all supply chain policies and procedures; Identify areas of weakness and work with manager to improve them.

Qualifications

Required
• At least five years’ relevant experience or equivalent training/education
• Intermediate Excel skills, including comfort with lookups, if statements, and pivot tables
• Demonstrated success managing data sets with attention to detail
• Experience with Enterprise Resource Planning (ERP) systems or Logistics Management Information Systems (LMIS) or proven ability to learn new systems quickly
• Experience implementing process improvements
• Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals
• Ability to follow established processes
• Ability to manage multiple priorities and adapt to changing priorities
• Service-oriented mindset and strong communication skills
• Ability to work well with a diverse team, honoring the concerns and priorities of staff in field sites
Preferred
• Experience with international pharmaceutical and/or medical supply procurement
• Advanced Excel skills
• Demonstrated success using Access, PowerBI, or other reporting platforms to design reports for diverse stakeholders
• Experience working on multi-country donor funded projects
• Experience working in developing countries
• Ability and willingness to travel up to 25% of the time
• French or Haitian Creole language skills

Application instructions

Please apply on our site by submitting a resume and cover letter.

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Equal Opportunity Employment

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