Senior Executive Administrator

Project Concern International

About the organization

PCI (Project Concern International) is a non-profit, humanitarian NGO based in San Diego, California. PCI reaches nearly 19 million people a year through programs in Asia, Africa, and the Americas.[1]

PCI's programs address a broad range of topics including food security, gender equity, water and sanitation, economic development, climate change, agriculture, education, health, and emergency response.

Duties

Job Description

The Senior Executive Administrator provides strategic administrative support to the President & CEO (CEO) of Project Concern International (PCI). The top priority of this position is to support the CEO to ensure she uses her time most wisely in the pursuit of organizational goals. This will be done by managing an effective executive function with optimal coordination and communication across the executive team of PCI as well as with external stakeholders such as donors, key stakeholders, partners and PCI board members.

S/he will be at the center of communications for the CEO, both internally and externally, in collaboration with the other members of the International Office Leadership Team (IOLT). The main responsibilities of the Senior Executive Administrator will include effectively prioritizing, managing and coordinating the CEO’s schedule, planning travel and making necessary logistical arrangements, drafting and/or preparing CEO communications and presentations, keeping the CEO optimally organized and effective in her internal and external activities, accompanying her on meetings, taking notes and ensuring effective and timely follow-through on contacts made and networking carried out by the CEO, and other administrative tasks designed to maximize the efficiency and productivity of the CEO as necessary.

Qualifications

Qualifications:
Bachelor’s degree in an appropriate field (business administration, non-profit management, etc.) highly preferred
A minimum of four to six (4-6) years’ experience in Executive Office support, with six to eight (6-8) years of overall professional experience. Specialty training and credentials or advanced degree may be substituted
Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures and the ability to say “no” effectively and without negative consequences.

Experience communicating and coordinating with private donors (foundation staff, high net worth individuals, social entrepreneurs, etc.)
Solid knowledge of proper meeting management techniques
Ability to accurately type a minimum of 65 wpm
Expert level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to learn other software applications quickly
Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication app

Application instructions

Contact email: [email protected]

WWW.PCIGLOBAL.ORG

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