Senior Administrative Assistant, Influence Team - 22071

WWF Washington, DC

About the organization

For 60 years, WWF has worked to help people and nature thrive.

As the world’s leading conservation organization, WWF works in nearly 100 countries. At every level, we collaborate with people around the world to develop and deliver innovative solutions that protect communities, wildlife, and the places in which they live.

Duties

Overview

World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Senior Administrative Assistant to support the overall smooth operational functioning of the office of the Chief Operating Officer (COO), and to help organize and move forward the priorities of the COO.

The Senior Administrative Assistant is based out of our Washington, DC office and is responsible for a variety of standard and frequently complex administrative, scheduling, and project-based duties. The Senior Assistant's core tasks include providing direct administrative support to at least three senior level staff members who report to the COO, as well as supporting other finance/accounting work for the office.

Responsibilities
• Correspond with and coordinate meeting and project details across a wide range of stakeholders including but not limited to partners, donors, Board members, country office staff, and other internal and external groups as needed.
• Organize meetings and events, including scheduling, sending digital invitations, setting up conference rooms, preparing materials, and coordinating catering if appropriate.
• Assist in the preparation and quality assurance of presentations.
• Provide project support by monitoring deadlines, researching information, creating new materials, and maintaining internal databases.

Qualifications

Qualifications
• Bachelor's degree plus at least 2 years of relevant work experience or 5-7 years of demonstrated and progressively responsible work experience in an administrative assistant position.
• Demonstrated experience using the full Microsoft Office Suite to create documents, reports, presentations, and logs.
• Ability to remain focused and move tasks forward while adapting to new systems and processes in a frequently changing and fast-paced environment.
• Impeccable organization and analytical skills to maintain files and accurately budget expenses.
• Strong communications and interpersonal skills required across written and verbal mediums as one of the front-facing positions in the office. Tasks include courteously interfacing with all manner of internal and external groups and individuals, callers, and visitors; proofreading documents; preparing correspondence; preparing presentations; providing quality assurance.
• Demonstrated project management and strategic thinking desired to ensure priorities are achieved.
As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.

Application instructions

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Equal Opportunity Employment

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