Secretary (Office Automation)

U.S. Department of Health and Human Services

About the organization

It is the mission of the U.S. Department of Health & Human Services (HHS) to enhance and protect the health and well-being of all Americans. We fulfill that mission by providing for effective health and human services and fostering advances in medicine, public health, and social services.

The Office of Intergovernmental and External Affairs (IEA) serves as the Department’s liaison to state, local, and tribal governments and non-governmental organizations. IEA facilitates communication between the Department and these stakeholders regarding HHS initiatives and policies.

Duties

Serves as liaison between the Director and individuals in the immediate office and/or subordinate offices, the general public and other offices.

Researches and assembles information about the office's programs from files and records to respond to inquiries.

Drafts briefs, letters and memos after receiving general instructions on the subject matter when correspondence relates to non-technical administrative matters, e.g., memos about deadlines or requirements to submit reports.

Maintains the supervisor's appointment calendar, schedules appointments independently, reminds the supervisor of meetings, briefs the supervisor on the subject matter prior to the meeting and makes the administrative arrangements as required.

Uses basic and advanced functions of a variety of types of office automation software, e.g.. database, spreadsheet, and word processing.

Qualifications

Type 40 words per minute based on a five minute sample with three or fewer errors.

Have at least one year of specialized experience, equivalent to the GS-08 grade level in the Federal service arranging and coordinating meetings, and appointments; maintaining a senior official's calendar and schedule; performing travel related activities (i.e. scheduling, processing vouchers, etc.); and preparing documents and reports using automated system software such as Word, WordPerfect, Excel, Access and Outlook calendar.

Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

Salary

$56,051

Application instructions

Contact email: [email protected]

Please submit resume and a copy of NCE eligibility letter.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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