Resident Finance and Administration Director: Iraq

National Democratic Institute

About the organization

Job Function: International
Department: Middle East & North Africa
Location: Iraq
Resident Finance and Administration Director: Iraq

The National Democratic Institute (NDI) seeks a Resident Finance and Administration Director to manage all operational and financial reporting, administration, procurement, financial management, HR, subgrants and operations functions of the Institute's Iraq offices in coordination with program staff. The Finance and Administration Director will report to the Resident Senior Country Director. This position is based in Erbil, Iraq, with occasional travels to Baghdad and other Iraqi provinces. This is an unaccompanied post.


Primary Responsibilities:

Financial Reporting and Compliance

*Ensure that donor-specific reporting requirements are met, with coordination between field and HQ-based program staff
*Manage all aspects of accounting for the Iraq offices, including supervision of accounting personnel
*Streamline financial and administrative operations and put in place any tools, forms, and processes to strengthen internal controls and improve operational efficiency
*Review monthly field expense reports and ensure compliance with NDI, and donor, rules and procedures
*Ensure field expense reports and wire transfer requests are submitted to HQ within the stipulated deadlines;
*Provide budget analysis and assist in pipeline development
*Support data collection that contributes to timely budgeting and monitoring and evaluation
*Contribute to fiscal year, audit, and project close out reporting requirements in coordination between field and HQ-based program staff
*Train and guide employees on NDI's policies and procedures, donor grant compliance requirements, and bookkeeping and internal controls
*Oversee the possible implementation and disbursement of subgrants to civil society organizations
*Manage field grant audits and assist DC on grant audits


Required Skills and Experience:
*Demonstrated financial management/accounting skills/experience
*Experience managing/working in an administration and procurement function
*Minimum ten (10) yearsof relevant experience
*Bachelor's Degree or higher in a relevant subject
*Experience in optimizing and overseeing financial and procurement systems
*Strong background in financial administration, office management and procurement
*Familiarity with international development programming; experience with democracy and governance programming in particular is preferred and experience working for/with international nongovernmental organizations abroad is an advantage
*Excellent management skills, experience in grant and personnel management
*Ability to complete tasks with limited supervision
*Excellent attention to detail and deadlines
*Ability to remain highly organized while handling multiple tasks under tight deadlines


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