Project Process and Systems Coordinator (Remote)

TETRA TECH

About the organization

Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees - 21,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in over 450 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability.

Duties

Has primary responsibility for working with BUS team members to supporting building, updating or streamlining of all necessary project management systems, ensuring that they are relevant and effective. These systems include but are not at all limited to the following examples:
-Manuals and handbooks including start-up, close-out, local accounting, local procurement, allowances, project finance, security, local personnel and others
-All project-related SOPs (approximately 70 currently exist)
-Templates and job aids for frequently used resources including various types of requests for approval, local subcontracting scopes of work, employee agreements, stakeholder management plan, risk management matrix, lessons learned documentation

*Performs regular maintenance of project management systems once they meet quality standards to ensure that they remain relevant, are improved and streamlined to keep pace with changes from the client, industry or company.
*Incorporate audit findings from internal/external auditors to ensure compliance and to continuously improve systems, based on lessons learned.
*Assists with the administration of online systems that support the department and company (including but not limited to SharePoint, our Learning Management System Brainier, Salesforce, and KnowledgeWave).
*Provides administrative support for development and execution of all home office project management trainings.

Qualifications

*Bachelor’s degree in a related field required
*Minimum of 1-2 years of professional experience
*Experience working on or with project management teams on USAID contracts or other client contracts
*Ability to think critically and creatively to engage in the development of new systems and continuously improve existing systems
*Short or long-term experience in working with project teams in the field helpful
*Self-directed and able to manage own workload and priorities
*Strong interpersonal skills; demonstrated experience collaborating and communicating successfully with a variety of people and teams
*High level of reliability and follow-through
*Very strong organizational skills, including the ability to plan and schedule complex tasks
*High attention to detail
*Ability to travel as some domestic and international travel may be required
*High-level proficiency in MS Office applications, specifically SharePoint, Teams, Word, and Excel as well as work processing capability
*Ability to work in the US without employer sponsorship.

Application instructions

To be considered, applicants must submit the following as part of the on-line process:

*A letter of application explaining individual qualifications for this opportunity
*CV in reverse chronological format
*Writing sample

Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay the processing of your application or remove you from consideration. No phone calls will be accepted.

Please indicate where you saw the Tetra Tech International Development Services ad posted.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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