Project Coordinator, Strategic Initiatives

Encompass LLC

About the organization

Company Profile:
Encompass offers innovative solutions for organizational excellence. We seek to enhance the impact and capacity of government and multilateral agencies, corporations, and nonprofits around the world through customized services in organizational and leadership development, training, technical assistance, and evaluation.

Mission Statement
We bring intelligence, innovation, and inspiration to clients worldwide to support learning and achieve performance excellence.

Duties

Project Responsibilities:

Support project managers with communications, scheduling and coordination with clients, subcontractors and consultants
Support the production of project deliverables, this may include writing, proofreading, and/or coordinating translation, editing, and formatting services; supports the process of ensuring the quality of project deliverables
Support project managers with budget and deliverable management, including tracking the development and submission of contractual monthly, quarterly and annual technical and financial reports for clients.
Support finance department in processing consultant invoices, preparing billing, keeping track of project expenses, drafting consultant agreements and the purchase and payment of products and services
Support the administration, design, data collection, data analysis, and report-writing for training needs assessments and training evaluations
Produce/Co-produce online meetings, webinars, and virtual instructor led training (vILT) sessions, as needed
Work closely with clients and participants in organizing learning events (e.g., maintaining up to date participant lists, drafting communications, sending welcome letters, responding to questions, etc.)
Provide support to consultants (trainers, facilitators and coaches), including communication via email, conference calls and in-person meetings
Team Responsibilities

Qualifications

Minimum of Bachelor’s degree and 3 years of experience or an Associate’s degree with five years of experience or a High School Diploma and 7 years of experience. At least 2 years of experience should consist of providing administrative support to project teams
Knowledge of US Government financial reporting and compliance processes and requirements desirable
Experience in supporting donor funded procurements and subcontracts desirable
Exceptional organizational skills and attention to detail
Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment
Excellent verbal and written English language skills, knowledge of Arabic, Spanish or French language a plus
Previous event planning and management experience
Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint. Knowledge of Google Suite application (Google Docs, Google Slides, etc. ) a plus
Proven capacity to take initiative and willingness to learn new skills as needed
Strong work ethic and the ability to work well independently and as part of a team
Outstanding interpersonal skills and ability to interact with individuals at all levels
Familiarity with e-learning tools, virtual Instructor-Led Trainings (vILT) on Zoom, Blue Jeans, Google Meets and other online instructional products highly desirable
Familiarity with drafting communications for social media and web based platforms highly desirable

Salary

TBD upon the working experience of the candidate

Application instructions

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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