Project Assistant

Training Resources Group Inc.

About the organization

Training Resources Group, Inc. (TRG) is an employee-owned consulting firm based in Arlington, Virginia. Since 1973, TRG has provided organizational development and training services for U.S. government agencies, international organizations, non-governmental organizations and private sector/commercial clients.

As an employee-owned firm, we are each personally committed to the work we do. We understand that our success is entirely dependent on our ability to help our clients achieve their business and service goals. Internally, we place a great deal of emphasis on nurturing a widely held ownership mentality and participatory culture.

Duties

The Project Assistant works under the supervision of the Senior Project Associate and supports TRG’s OD/Training Consultants (ODTC) staff through a range of duties including administrative support and assisting with the production of client deliverables.

Primary Role and Responsibilities:

Provides logistical arrangements, catering, technology, etc. for in-house and off-site client events to ensure highly professional and smooth deliveries.
Provides room setup/breakdown and maintains client areas (client kitchen, conference rooms, training rooms,) particularly in preparation for internal events. For example: loading/unloading dishwasher, wiping down tables, and stocking the fridge.
Collaborates with the Admin Assistant to maintain client supplies stocked.
Manages and maintains inventory of training supplies for rapid delivery and keeps track of training activities such as Egg Drop, Kaizen, and Balloon Tower.
Procures and makes recommendations for supplies within project budget.
Assists ODTC staff with the ordering and coordination of printed materials and client deliverables such as binders, handouts, and reports.
Procures visas by facilitating the process, submitting documents, and acting as liaison between the consultant and the visa office.
Provides various services to ODTC staff such as copying, ordering courier services, materials production (Avery name tents, name badges, labels, etc.) and assembling packets for events.
Provides administrative

Qualifications

Bachelor’s degree with at least 1-2 years of experience.
Experience in office management, operations, event planning, catering, hospitality or customer service.
Exceptional customer service skills, and a passion for helping people—an eagerness to assist others, and flexibility working with a diversity of internal staff and external clients.
Able to prioritize multiple work assignments, meet deadlines, and work flexibly in a dynamic and demanding environment.
Demonstrated ability to take initiative and work collaboratively with both internal staff and external clients.
Strong planning skills and a forward-thinking mindset.
Outstanding organizational skills and attention to detail.
Possesses technological aptitude—intermediate knowledge of MS Office suite (particularly Word, Excel and PowerPoint), audio and video equipment, etc.
Communicates effectively verbally and in writing.
Preferred Skills:

Significant experience working in either training coordination/logistics, administration, operations, hospitality, and event planning.
Attention to detail and being organized is a must.
Willingness to adapt to unconventional schedule. Must be able to support early morning and evening events.
Must be comfortable working in a fast-paced demanding environment.
Intermediate knowledge of Microsoft Word, Excel and PowerPoint.
Fluent in a second language a plus.

Application instructions

Contact email: [email protected]

Please apply here: https://trg.bamboohr.com/jobs/view.php?id=117

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