Project Assistant, Finance & Administration
About the organization
Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.
Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
Update and search project databases; Create, maintain, and update consultant and assignment files;
Facilitate administrative closeout and write assignment summaries; Manage project inventory;
Assist and arrange travel logistics (flights, hotel reservations, travel insurance, and visas for traveling consultants);
Assist with recruitment in drafting and listing ads online, monitor recruitment applications, and follow-up with candidates; Provide administrative support to staff and consultants throughout their assignments (reviewing invoices, obtaining travel advances, etc.);
Provide administrative support to staff and consultants related to facility access and security clearance requirements (respond to inquiries, submit requests, schedule onboarding appointments, liaise with administrative management colleagues, and maintain internal trackers); and
In addition, as time permits, there may be opportunities for the project assistant to work closely with Project Managers in managing assignments.
Provide entry-level in-project capability for project financial management, accounting, and finance functions.
Review travel expense reports (TERs) and advance requests for coding and accurate calculations making sure transactions are fully supported and audit-ready
Bachelor’s Degree required, Master of Arts or Master of Public Health preferred.
One to two years in international development or project management;
Outstanding written and oral communication skills;
Excellent interpersonal skills;
Well-organized, attentive to detail, skills in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously;
Works well independently and in teams; pro-active in anticipating work requirements and problem solving;
Mastery of Microsoft Office (spreadsheets, database use, and presentation software); and
Written and verbal fluency in English required; other foreign languages fluency is desirable.
At least two years of work experience managing USG-funded programs or projects.
Ability to handle multiple tasks simultaneously, prioritize and meet critical deadlines.
Previous experience with computerized accounting systems.
Full proficiency with Microsoft Office, particularly Word and Excel.
Strong administrative, business writing and communication skills.
Ability to work well independently and as part of a team.
Ability and willingness to quickly learn new skills and adapt to rapidly changing environments and priorities.
Must be able to proactively anticipate work requirements and problem solve.
Must be able to provide audit trails of work completed.
Oral and written fluency in English required. Fluency in another language highly desired.
Previous administrative experience, preferable with a USG or
Contact email: [email protected]
Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
Equal Opportunity Employment
The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:
The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.
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