Program Support Specialist

Macfadden

About the organization

Macfadden, a PAE Company, currently seeks a Jr. Program Support Specialist in Washington, DC. The selected individual must have the capacity to act independently and proactively anticipate the needs of a complex organizational unit. The Jr. Program Support Specialist will be responsible for providing operations support and additional general administrative duties supporting the Center of Excellence on Democracy, Human Rights and Governance (DRG) in the effective coordination, communication, and implementation of its $130 million program portfolio. Additionally, the Program Support Specialist will provide backup support to the other Macfadden support positions.

Duties

Essential Functions:
-The Program Support Specialist will ensure accuracy of information and provide program support
by assembling and preparing charts, data, and reports.
-The specialist is also expected to serve as the point of contact concerning administrative issues.
-He/she should coordinate, assemble and finalize correspondence such as action memos,
executive correspondence, procurement documents, and all memoranda related to management
and administrative programs and issues.
-Maintains and update office staff tracking documents in relation to supporting the management
of DCHA/DRG’s program portfolio, program memoranda correspondence which includes logging
a central correspondence tracker.
-Update Washington mail lists, DRG technical program field staff lists, emergency contact lists,
and award AOR/COR lists.
-Maintains official personnel files for PSCs, Program funded staff and coordinates with AMS liaison
to facilitate process for obtaining security clearances and badges.
-Take inventory of supply needs for the divisions, and process supply forms.
-Facilitates and track the process for annual work plans and evaluations to ensure they are
complete and filed.

Qualifications

Education:
At a minimum, the individual must have: Bachelor’s degree with 1-4 years of experience, OR Master’s with 1-3 years of progressively responsible work experience outlined above;

Experience:
-This position calls for an experienced administration and operations management support
professional with the knowledge and the skills necessary to perform the assigned duties.
-Experience implementing, managing communications, documents, scheduling, and administrative
support duties in a large organization
-Previous administrative management operations experience.

Skills:
-Demonstrated experience using Microsoft Office applications including Excel, Word, Power Point, - Access and other database software applications; Google knowledge a plus

An active U.S. secret security clearance or above is required to qualify for this position

Application instructions

N/A

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