Program Operations Assistant

New Sector Alliance

About the organization

Founded in 2000, New Sector Alliance is a 501(c)(3) tax-exempt, nonprofit enterprise that provides consulting services and leadership development programming for the social impact sector with an emphasis on being future-ready. New Sector’s runs three types of Fellowship programs. The Residency in Social Enterprise and Summer programs match young social change agents with internships or jobs in the social sector while providing leadership development training. The Designing Your Success program helps workforce development organizations keep their training programs at pace with the opportunities and challenges presented by the Fourth Industrial Revolution and the future of work. Our approach across programs is founded in empirical academic research and theories, drawing on disciplines spanning public policy, organizational behavior, economics, psychology, and the learning sciences.

Duties

Operations
-Send out program contracts and invoices
-Process payments on invoices, bills, and team reimbursements
-Keep basic programmatic accounting within stipulated budget restrictions
-Coordinate vendors and procurement process/negotiate nonprofit rates
-Recommend, assist, test, or implement process streamlining, system improvements, or workflow changes

Asset Management
-Update program assets (e.g. PowerPoint presentations and facilitation guides) with new branding
-Update our online presence (e.g. social media, new web pages, apps synced with our website) with new branding
-Collaborate with program team to create engaging visualizations of our program impact
-Create, update, and iterate on design templates for program marketing assets (e.g. flyers, posters, banners, playing cards)
-Design quarterly MailChimp newsletters, including drafts of copy language
-Create infographics for social media posts
-Develop and update web pages to meet organizational and programmatic marketing and recruitment needs
-Manage website updates and troubleshoot site functionality issues as they arise

Administration
-Participate as a member of Fellowship program teams by scheduling weekly team meetings, developing meeting agendas, taking meeting minutes and follow up on action items, and proactively communicating and collaborating with team members
-Draft email templates, newsletter features, and program updates
-Cover other duties as assigned

Qualifications

-Bachelor’s degree in Business, Accounting, or related field with 3 years of business operations and financial administration experience
-Demonstrated experience with cloud-based applications, including Google Docs (including text, spreadsheets, slides, and forms) Google Drive, Google Sites, and Google Classroom
-Experience with budgeting and basic accounting in QuickBooks
-Expertise in website development, design, and maintenance
-Track record, and demonstrative portfolio, of high-quality graphic design (flyers, posters, handouts, newsletters)
-Strong organizational skills, keen attention to details and demonstrated success in following through
-Strong verbal and written communication skills including solid grammar and punctuation skills, and the ability to compose emails/letters that are grammatically correct and properly formatted
-Proactive nature and comfort working in a fast-paced environment and juggling competing priorities under limited supervision
-Ability to prioritize and provide a self-directed approach to project management

Salary

Commensurate with experience

Application instructions

Contact email: [email protected]

Send resume and a statement of interest to Program & Operations Director Marcia Mundt at [email protected]

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Equal Opportunity Employment

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