Program Associate

Arabella Advisors

About the organization

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work together across geographies on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.


Program Associate Essential Responsibilities:
With account manager support, serve as primary liaison between internal operational teams and a portfolio of fiscally sponsored nonprofit clients to ensure that deliverables are completed in a timely and satisfactory manner.
Facilitate client meetings, direct and escalate client requests to relevant internal teams, and solicit feedback and guidance from account managers to proactively solve complex issues.
Maintain project management tools and trackers to monitor progress, facilitate team communication, and keep relevant stakeholders informed along the way.
Delegate project tasks based on junior teammates’ individual strengths, skill sets, and experience levels.
Support project financial management by pulling and formatting monthly financial reports for account manager review, reviewing vendor invoices, and submitting payment requests with accurate coding and documentation.
Support grant and contract management by setting up requests for proposals, conducting due diligence, overseeing the signatory process, drafting contract and grant agreements, submitting payments for disbursement, and reviewing contractor and grantee reports.
Support human resources processes for employees of charitable projects, including processing new hires, gathering documentation, and responding to benefits questions.


Bachelor’s degree, plus a minimum of two years of full-time work experience preferred. If you do not yet have two years of full-time work experience, consider applying instead to our Program Assistant opening when it’s posted on our website
High level of computer proficiency, particularly with the Microsoft Office suite
Experience or demonstrated interest in philanthropy, nonprofits, foundation operations and management

Application instructions

We are always on the lookout for new Program Associates and fill multiple openings over the course of the year. If you are interested in being considered for a Program Associate position, please submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for the job. We will review applications as they are received and contact you if you are selected to move forward in the process.

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Equal Opportunity Employment

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