Program Assistant - Military HIV Research Program

Henry M Jackson Foundation for the Advancement of Military Medicine

About the organization

The Henry M. Jackson Foundation for the Advancement of Military Medicine is a global nonprofit organization created by Congress in 1983 to assist in accelerating the progress of military medicine. Our unmatched experience in military medical research makes us uniquely qualified to assist investigators and clinicians in managing scientific research. By providing exceptional program management services, we relieve the administrative burden associated with medical research, empowering researchers to make the medical discoveries our warfighters need.


Join the HJF Team!

HJF is seeking a Program Assistant to support to the Department of International HIV Prevention and Treatment (IHPT) in support of the US Military HIV Research Program (MHRP) in Bethesda, Maryland. HJF provides scientific, technical, and programmatic support services to MHRP.

Responsibilities will include providing programmatic support to the IHPT Department Director and IHPT personnel. Incumbent will report to the IHPT Deputy Director.

NOTE: As per Executive Order 14042, all HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.


1. Schedules and records Zoom conference calls; prepares and distributes meeting agendas and Zoom recordings; and reserves MHRP conferences rooms.
2. Organizes and maintains IHPT Box shared drive filing and storage systems with up-to-date IHPT documents on the shared drive.
3. Takes, distributes, and files IHPT and country-specific minutes and action items, from conference calls and meetings.
4. Oversees and tracks IHPT staff specific action items resulting from meetings, calls and TDYs and tracks completion.

Continued on Link to Application:


Required Knowledge, Skills, and Abilities:

• Exceptional proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Intuitive understanding of technology, and the ability to quickly pick up on new interfaces/concepts.
• Excellent written and oral communication skills in English.
• Strong proofreading and editing skills.
• Strong problem-solving skills and initiative.
• Flexibility and willingness to learn.
• Exceptional detail-orientation skills
• Ability to work well independently, and as part of a multi-cultural team.
• Ability to multitask and to meet tight deadlines.
• Desire to identify areas for continued programmatic efficiency
• Interest and/or experience in public health, international development, or a related field is a plus.

Minimum Education/Training Requirements: Bachelor’s degree.

Minimum Experience: 0-2 years of experience.

Physical Capabilities: Requires lifting materials up to 15 lbs.

Supervisory Responsibilities/Controls: Reports to the IHPT Deputy Director

Work Environment: Office environment; may require working evenings and weekends.

Work Arrangement: This is a hybrid work environment with flexibility to telework a few days per week.

Application instructions

Contact email: [email protected]

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.

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