Operations Associate (OBO)
About the organization
IDS believes in resolving conflict and building innovative approaches to do so. Combining operational expertise with an intimate understanding of today’s greatest challenges to bring our customers the solutions required for success in a complex and multidimensional world. We tailor solutions for a diverse range of government, military, nonprofit, and public-sector clients.
IDS International is looking for a full-time Operations Associate. This individual will support the day-to-day activities for all worldwide personnel movements located overseas. Day-to-day activities include, but are not limited to documentation management, obtaining visas & passport information, ordering uniforms, scheduling travel arrangements, coordinating vaccinations and medical preparations, assisting with obtaining security clearances, and other related activities related to deployment.
Processes paperwork for new hires and rehires in conjunction with the HR department. Assists with recruiting, hiring, coordinating monthly training forums and deployments of Site Security Personnel (SSP). Coordinates with the IDS security department to ensure all the SSP's security clearances are in full compliance with contract security clearance requirements. Coordinates the processes for requesting/submitting visa applications, visa authorization letters and passport applications for employees deploying on OBO/CSM contracts. Handles and/or expedites employee issues to include payroll, health insurance, workers compensation, and emergency issues (medical evacuations) that may arise on behalf of personnel deployed overseas. Prepares correspondence, justifications, and other queries to support day-to-day operations internally within IDS/Program and externally with the US State Department. Manages files, spreadsheets and databases for all active and inactive personnel associated with the OBO program. Reviews and analyzes logistical invoices for contract compliance. Ensures authorizations are approved, receipts are captured, and reviews documentation prior to Program Manager’s (PM) or Deputy Program Manager’s (DPM) approval. Monitors cost effectiveness of purchase orders for uniforms, airline tickets, housing, local transportation, medical examinations, and immunizations. Evaluates and recommends ways to improve the effectiveness and efficiency of work operations.
Bachelor’s degree or equivalent experience
1+ years of experience supporting complex programs
Able to obtain and maintain a security clearance
Bachelor’s degree in Political Science and/or Government/Inter-agency Studies and/or National Security & Strategic Studies
Experience supporting the State Department
Experience supporting deployed personnel
Proficiency in all Microsoft Office products.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status, and any other characteristic protected by federal, state, and local law.
Full vaccination against COVID-19, and compliance with the Company’s vaccination verification procedures, is required for this position, unless the individual is legally entitled to a reasonable accommodation.
If you are unable to apply through the portal and need to speak to someone about necessary accommodations to apply, please email [email protected] and we will follow up with you. Do not submit resumes and applications through this email.
Equal Opportunity Employment
The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:
The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.
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