Operations Assistant

Arabella Advisors

About the organization

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.

Duties

Office and Facilities Management

•Serve as front desk receptionist and office manager by welcoming guests, directing phone calls, receiving and distributing mail, maintaining security system and protocols, and answering staff questions regarding office processes and facilities policies
•Oversee procurement for office supplies and lead the selection and supervision of vendors for facilities maintenance
•Liase with building management and external vendors to address facilities issues
•Assist with coordination and logistics for client meetings, executive events, firm leadership meetings, and firm-wide meetings and retreats as necessary
•Serve as first point of contact for subtenants who lease space in Arabella’s office, providing assistance as needed with facilities issues

Firm Culture
•Plan and execute miscellaneous social events and team-building activities throughout the year
•Manage calendar for internal events and staff recognition days (i.e., staff anniversaries and birthdays)
•Plan the office’s major annual culture events (all-staff summer activity, volunteer day, and year-end holiday party), leading budget management and vendor selection and coordination
Special Initiatives
•Contribute to and lead components of firm-wide Operations team projects such as knowledge management initiatives, the procurement and administration of a travel management platform, alignment with B Corp certification standards, and evaluations of vendors’ alignment with Arabella’s DEI

Qualifications

•Exceptional customer-service and interpersonal skills, tact, and diplomacy
•Outstanding organizational skills and strong attention to detail
•2-3 years of work experience
•Proficiency in Outlook, Word, Excel, and PowerPoint

Application instructions

Submit a resume and a one-page cover online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please let us know.
While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.
We will review applications as they are received and look forward to hearing from you.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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