Operations & Administrative Assistant

New Sector Alliance

About the organization

Founded in 2000, New Sector Alliance is a 501(c)(3) tax-exempt, nonprofit enterprise that provides consulting services and leadership development programming for the social impact sector with an emphasis on being future-ready. New Sector’s runs three type of Fellowship programs. The Residency in Social Enterprise and Summer programs match young social change agents with internships or jobs in the social sector while providing leadership development training. The Designing Your Success program helps workforce development organizations keep their training programs at pace with the opportunities and challenges presented by the Fourth Industrial Revolution and the future of work. Our approach across programs is founded in empirical academic research and theories, drawing on disciplines spanning public policy, organizational behavior, economics, psychology, and the learning sciences.

Duties

The Operations & Administrative Assistant will:

Operations:
-Send out program contracts and invoices
-Process payments on invoices, bills, and team reimbursements
-Keep basic programmatic accounting within stipulated budget restrictions
-Coordinate vendors and procurement process/negotiate nonprofit rates
-Recommend, assist, test, or implement process streamlining, system improvements, or workflow changes
-Provide day-to-day administrative support

Program Administration:
-Participate as a member of Fellowship program teams by scheduling weekly team meetings, developing meeting agendas, taking meeting minutes and follow up on action items, and proactively communicating and collaborating with team members
-Draft email templates, newsletter features, and program updates for dissemination to New Sector’s network and key stakeholders
-Manage DYS Fellows Google Site updates and Google Classroom set-up
-Help plan and prepare all logistics for Fellowship program events (e.g., reserving spaces, ordering food, securing janitorial services, purchasing supplies, having name tags available, sign in sheets printed, making sure tech setup works and slides are completed, printing materials, serving as an on-site point-of-contact for attendees, setting up calendar invites, sending reminder emails and agendas, capturing and circulating notes, preparing the presentations, and hosting the events online)
-Cover other duties as assigned

Qualifications

-Bachelor’s degree in Business, Accounting, or related field with 3 years of business operations and financial administration experience
-Demonstrated experience with cloud-based applications, including Google Docs (including text, spreadsheets, slides, and forms) Google Drive, Google Sites, and Google Classroom
-Experience with budgeting and basic accounting in QuickBooks
-Strong organizational skills, keen attention to details, and demonstrated success in following through
-Strong verbal and written communication skills including solid grammar and punctuation skills, and the ability to compose emails/letters that are grammatically correct and properly formatted
-Ability to prioritize and provide a self-directed approach to project management
Proactive nature and comfort working in a fast-paced environment and juggling competing priorities under limited supervision

Salary

Commensurate with experience

Application instructions

Contact email: [email protected]

Send resume and a statement of interest to Program & Operations Director Marcia Mundt at [email protected]

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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