Office Manager / Administrative Specialist

Linksbridge SPC

About the organization

Linksbridge was founded in 2008 to partner with nonprofits whose missions we could think of as our own. Our objective was simple: offer superior service—more imaginative, better informed, better executed—while charging sustainable rates that wouldn't drain resources needlessly. If we couldn't succeed on these terms, we sincerely felt it better that we not succeed at all. The last thing we thought the world needed was another consulting and advisory firm committed mainly to its own interests.

Fifteen years later, we have the privilege of collaborating with some of the most effective global health and development actors in the world. While we're able to support them today at a scale we couldn't have imagined at first, we're proud to do it as we always hoped: sustainably, creatively, impactfully—in a spirit of camaraderie and not commerce.


Operations Support (50%):
• Manage office equipment and supplies, ordering new equipment and supplies
• Support our accounting function to manage invoices, payments, expense tracking, and receipts
• Support HR functions to provide assistance with payroll, personnel databases, recruiting, etc.
• Provide support for grant-funded projects, i.e., report writing, expense tracking
• Ensure external website, social media, and internal web content are current and accessible
Team Support (30%):
• Support the executive director and five-person senior-level board in management and administrative responsibilities
• Support senior-level officers in organizing monthly, quarterly, and annual meetings, including taking notes and generating minutes as needed; organizing and managing schedules and calendars for senior-level officers
• Identify opportunities for process and office management improvements; improve our internal practices and tools; refine office policies and procedures, and ensure they are implemented appropriately
• Assist in organizing events, including ordering materials, finding meeting spaces
Administrative support (20%):
• Oversee and support administrative duties; participate actively in office management, i.e., handling general clerical tasks
• Monitor and manage incoming email related to invoices, payments, etc.; monitor other external communication, including email, telephone, and mail
• Provide other administrative support as necessary,


In addition to enthusiasm about the responsibilities outlined above, you’ve demonstrated and have:
• Excellent communication and interpersonal skills; willingness to manage email communications, phone calls, and important communications with clients and partners
• Strong organizational and time management skills and the ability to prioritize
• Strong problem-solving skills and analytical abilities; you’re intellectually curious and a quick learner
• Strong team orientation; you’re a people person
• Degree (or equivalent work experience) in business administration, communications, or a related field
• Two to five years’ experience in an administrative/office management or equivalent role
• Exceptional attention to detail, obsessive about quality
• Proficiency with Microsoft Office, including deep familiarity with Outlook, Excel, and PowerPoint
• Familiarity and experience with QuickBooks Online
• Comfort multitasking and handling multiple requests from different individuals and teams
• The ability to work efficiently and effectively
• A vision for creating and improving organizational systems that others can easily utilize
• The ability to work independently when needed, and as part of a close-knit, high-functioning team

Application instructions

Contact email: [email protected]

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.

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