Office Administrator

CAIR Coalition

About the organization

The Capital Area Immigrants’ Rights (CAIR) Coalition is the only non-profit organization in the Washington, D.C. area focused exclusively on providing legal assistance to the adult and children immigrants detained by the government in the Capital Region.

Duties

The Office Administrator works with the Operations Manager on all operations and staff resources for the organization, while also assisting with technology and administrative issues.

Location: Washington D.C. Some travel to the Baltimore office may be needed.

Office Administrator
Maintain office surroundings and storage areas for office of 64 people
Staff reception area, including greeting and announcing visitors to staff
Maintain stock lists and orders office supplies and other materials for office, based on office
needs and special requisitions submitted by managers
Contact vendors regarding upkeep and maintenance of phone, copier, fax machine, and other office equipment
Supervise/oversee all mailroom/production center functions including outgoing mail/packages
Setup offices for incoming staff or interns

IT
Manage set up needs, including room set up, materials and food ordering for all major onsite and offsite meetings
Oversee all IT needs for the office; serve as first line for troubleshooting when IT issues arise
Maintain stock lists and order IT equipment
Assist the Operations Assistant with IT orders and contracts
Create policy and procedures for use of equipment
Human Resources
Help in the recruitment and onboarding process
Assist with new-employee orientations

Finance
Accounts payable
Assist with end of the month reports
Maintain the filing system in order
Organizational Service

Qualifications

Associate’s Degree required Bachelor’s degree preferred, or proven work experience in a related field
Excellent written and oral communication skills
Strong ability to exercise independent judgment
Outstanding interpersonal skills
Very detail-oriented with excellent problem-solving, organizational, and time-management skills
Strong ability to plan and prioritize tasks
Competency in Microsoft Office (Word, Excel, PowerPoint) and database management
Excels at operating in a fast pace, community environment

Application instructions

Contact email: [email protected]

Please email your resume and cover letter to:

[email protected]

Subject: Office Administrator

In your cover letter let me know of your current salary and how you would best describe your approach to working in a busy office environment.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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