Infectious Diseases Program Coordinator (Hybrid)

Henry Jackson Foundation of Medicine

About the organization

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

HJF is seeking a Program Coordinator to provide programmatic administrative and laboratory project oversight under the direction of the INLAP Program management team or supervisor. Routine tasks will be performed independently with guidance from higher INLAP PM levels for more complex tasks.


Leads, coordinates, tracks, and executes the supply requests from international and domestic teams, submission of requests for supplies/equipment to purchasing, request quotes from vendors, invoice submission, coordinate and ship supplies to various international sites, track shipments through to delivery and receipt by the respective laboratory teams.
Prepare and update databases and/or spreadsheets to include project and supply requirements and assist with initiating, organizing, tracking.
Assist with scheduling and organizing meetings and conference calls including coordination with partners and minutes schedule and distribute conference call information and materials (i.e., Agenda, Minutes, Supporting Documents).
Perform routine visits to the international laboratories to conduct assay training, protocol training, capacity building, laboratory assessments and other activities as required.
Provide user and customer support for the INLAP developed applications and repository management software, as needed by the site teams, and as requested by the INLAP group.
Assist with coordination, review, compiling and tracking of SOPs and laboratory manual of operations for the international sites using various software and web-based programs.
Assist or Coordinate, under the direction of the PMs, the compiling, processing, and analysis of laboratory data and conduct of experimental test procedures.
Assist with implementation of Laboratory QA/QC.


Required Knowledge, Skills and Abilities

Familiarity with Laboratory supplies and equipment required
Clear communication and teamwork skills with internal and external international and local collaborators
Able to work independently, with minimum direction, using sound judgment to coordinate multiple priorities, identify, and resolve challenges, and deliver results within deadlines as a team and independently
Working knowledge of a variety of software including but not limited to Microsoft Office
Preferred: Knowledge of GCLP, ISO, or CAP accreditation requirements and IATA shipping guidelines
Physical Capabilities

Lifting: Requires lifting materials up to 50 lbs.
Ability to stand or sit at a computer for prolonged periods
Ability to push, pull, and lift heavy objects

Work Environment

This position will take place primarily in a office setting.
Potential for travel up to 10% to international field sites.

Education and Experience

Bachelor's Degree required
Minimum of 0 - 2 years experience required

Application instructions

Contact email: [email protected]

This is a hybrid role, including remote work and as needed in-person laboratory support and shipping as required by respective project needs. Individual would need to be available to come onsite to either Rockville or Bethesda, MD.

This position will be in support of the International Laboratory Program (INLAP) to support clinical research in conjunction with multiple specified research protocols within the Global-Infectious Diseases (Global-ID) portfolio, including both Military HIV Research Program (MHRP) and Emerging Infectious Disease Branch (EIDB) located in Bethesda MD.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.

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