Grants Specialist, Junior Level

Macfadden

About the organization

The Jr. Grants Specialist is responsible for entering appropriate grants information into client’s assistance planning and financial systems and for maintaining and reconciling database containing grant award information, status and ownership. The Jr. Grants Specialist will review and record incoming requisitions for grants funding for accuracy prior to handing the grants requisitions over to Grant Specialists. This individual will prepare and audit all award files for the approval of the client’s Agreement Officer for grants. This individual is also responsible for dissemination of grant documents to grantees, overseas missions and other client’s stakeholders. The Jr. Grants Specialist will serve as contact person for all requests from Washington and overseas offices concerning grants.

Duties

Key Responsibilities
-Maintain a separate tracking system for use by the Grants Unit as well as FFP to monitor the
status of each application request and develop a detailed status report documenting the specifics
of each application from submission, review and approval, annual modifications to final close-out,
including annual budget and funding data;
-Manage the receipt, duplication and distribution of Notifications of Funding Opportunities
(NFOs), i.e., Annual Program Statement (APS) and Request for Application (RFA) materials, to
include but not limited to concept papers and application submissions;
-Utilize USAID and FFP management information systems to enter data and generate award
documents; including other USG management information systems, such as GLAAS, Phoenix,
ASIST, etc., as well for research, reporting on progress and generating data to support report
writing and information sharing;
-Track the receipt of, review and draft related approval documentation for awardee requests for
approval, modifications to awards, and other changes to current awards.
-Track the receipt of, review, and provide feedback on program related reports including, but not
limited to quarterly progress and financial reports, annual resource requests and annual results
reports. Maintain a standardized electronic filing system for storing reporting documents;

Qualifications

Experience
-Proven experience in records management, quality control, information management, customer
service and/or negotiation, administration and closeout of awards (See “Education” section for
number of years of required experience).

Education
-Bachelor’s degree with 1-4 years of work experience; or
-Less than BS/BA with 1-5 years of work experience
-MS/MA/MB with 3 years of work experience

Skills
-Excellent record keeping and organizational skills and exceptional attention to detail.
-Familiarity with Federal award life cycle including award management process and procedures
Proficiency in basic Microsoft Office suite (including Word, Excel, PowerPoint) and/or Google
suite (docs, slides, sheet).
-High level of integrity, professionalism including teamwork and ability to deliver within short
deadlines, work under pressure and multi-tasking skill in fast-paced environment.

-Ability to obtain and maintain a US Government issued Secret clearance for the duration of your
employment. One of the requirements for a US Government Secret clearance is US citizenship. --
Only applicants who currently hold an active Secret or higher level security clearance or who are
eligible to receive a Secret security clearance will be considered for this position.

Application instructions

N/A

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