Executive Coordinator Officer

The Pacific Islands Forum Secretariat

About the organization

The Pacific Islands Forum Secretariat (Forum Secretariat) is the region’s premier political and economic policy organisation, with a vision of helping to create a region of peace, harmony, security, social inclusion and prosperity, so that all Pacific people can lead free, healthy, and productive lives.

The international organisation works to achieve this vision by fostering cooperation between governments, collaboration with international agencies, and by representing the interests of its members - including directly engaging with community members in order to identify pressing needs of the region.

The work of the Pacific Islands Forum Secretariat (PIFS) is guided by the Framework for Pacific Regionalism (FPR) as:

The expression of a common sense of identity and purpose, leading progressively to the sharing of institutions, resources, and markets, with the purpose of complimenting national efforts, overcoming common constraints, and embracing sustainable and inclusive development within Pacific countries and territories and for the Pacific region as a whole.

The FPR is underpinned by the Blue Pacific narrative, endorsed by Forum Leaders in Samoa in 2017, which calls for a long-term regional commitment to act as one “Blue Continent” as the means to achieve its development aspirations. The Leaders vision was that it would serve as the platform to reinforce and inspire the region in its shared stewardship of the Pacific Ocean, and to reaffirm the connections of Pacific peoples with their natural resources, environment, culture and livelihoods.


The Opportunity

The Forum Secretariat is looking for an Executive Coordinator Officer to join the team in Suva, Fiji. The position is tasked with coordinating the daily affairs of the Office of the Secretary General and liaising with the staff of the Secretariat as required. The role works in close coordination with the Senior Policy Adviser.

To facilitate the above, the incumbent will be responsible for:
• Efficient clearing of documents requiring the Secretary General’s attention, approval or action;
• Coordinating the preparation of speeches, briefs and other background information for the Secretary General;
• Providing Secretariat Support to Executive and Senior Management Team; and
• Coordinating the preparation of policy papers on key issues and confidential correspondence as requested by the Secretary General


The Forum Secretariat is seeking a strategic and proficient individual who hold a graduate degree in relevant disciplines with proven experience in providing executive or advisory support to a Chief Executive Officer, Minister or Leader. Candidate should have knowledge of the workings of Pacific Islands Forum, the Secretariat and the place of Forum Island countries in the international trade and political arena, and also knowledge and experience of the workings of regional and International Organisations (CROP, UN, WTO, EU, ACP, APEC etc.)

The Benefits

The appointment carries a competitive remuneration and benefits package including medical and life insurance. The starting salary will be in the range of SDR 30,412 to SDR 34,214 per annum. At the 1 August 2021 exchange rate this salary range was equivalent to FJD90,190 to FJD101,465. For non-Fijian nationals, this salary may be tax-free. To be eligible for this position, the applicant must be a national of a Forum member state*. Applicants must be willing to travel periodically via economy class.


FJD90,190 to FJD101,465

Application instructions

Interested applicants are encouraged to apply through our website: www.forumsec.org where an information package containing the job description and remuneration details is also available. Candidates must include in either their application or Curriculum Vitae the full contact details of three referees. The Forum Secretariat is an Equal Opportunity Employer. Deadline for applications is at 5pm (Fiji time), 24 September 2021.

* Member States of the Pacific Islands Forum: Australia, Cook Islands, Federated States of Micronesia, Fiji, French Polynesia, Kiribati, Nauru, New Caledonia, New Zealand, Niue, Palau, Papua New Guinea, Republic of the Marshall Islands, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.

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