Executive Assistant

Our House, Inc.

About the organization

Our House empowers homeless and near-homeless families and individuals to succeed in the workforce, in school, and in life through hard work, wise decision-making, and active participation in the community. The Our House team has defined a set of seven Guiding Principles that characterize our culture and that we intentionally seek to uphold: Hard Work, Wise Decision-Making, Community, Initiative, Integrity, Safety, and Heart.

Duties

Provide administrative & clerical support
Maintain business calendars, scheduling meetings and appointments
Manage business contacts
Provide meeting preparation and follow-up
Coordinate business travel arrangements
Handle phone calls & voicemails for admin call group and Executive Director
Assist with correspondence including drafting, editing & preparing various documents, reports and letters
Provide media & PR support (scheduling interviews, facilitating tours, and check presentations)
Assist with organizing (filing, prioritizing, calendars, etc.)
Ensure cleanliness & preparedness of Executive Director’s office and other spaces that are used for greeting and interacting with guests
Maintain board & committee contact information
Provide regular updates, reminders & correspondence with board & committees
Assist with planning, preparation, execution, & follow-through for all board and board committee meetings
Assist with board and committee recruitment
Prepare, schedule & handle logistics for: board meetings, onboarding of new members, board retreat, board holiday party & other board-related events
Prepare board & committee meeting minutes
Provide timely board & committee meeting follow-up
Assist board and committee members with connecting to Our House
Keep track of all commitment forms & pledges and create end-of-the-year statements for each board member
Handle scheduling for board and committee meetings, including reserving rooms & inviting staff

Qualifications

Minimum of three years of professional work experience
Experience as an executive secretary or administrative assistant with a stable work history that demonstrates progressively responsible administrative duties
Attention to detail and strong written and verbal communication skills
Ability to work independently, pro-actively and review own work for accuracy
Must have excellent judgment, be trustworthy and be able to consistently maintain confidentiality
Ability to work effectively in collaboration with diverse groups of people
Extensive computer skills and knowledge of office equipment and procedures
Demonstrate respect for the dignity of all people and values diversity and empowerment
Must be trustworthy, hard-working, positive, and adaptable
COVID-19 vaccination required or must meet the legal guidelines for an exemption
Must possess a valid driver’s license and vehicle to use in performance of job. Position requires some travel within Central Arkansas.
Must be able to pass criminal background checks, child and adult maltreatment registry checks, sex offender registry checks, and a pre-employment drug screen

Application instructions

Before responding to this announcement, please review the RPCV Career Link Terms of Use [PDF]. The Peace Corps is not able to confirm the legitimacy of every position posted to the jobs board and we ask everyone to use caution when contacting and/or sharing information with any organization while seeking employment. If you believe an announcement has violated the Peace Corps Terms of Use, please contact [email protected].

Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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