Executive Assistant to the CEO

The END Fund

About the organization

The END Fund is the world’s leading collaborative philanthropic investment vehicle dedicated to controlling and eliminating neglected tropical diseases (NTDs). NTDs are parasitic and bacterial infectious diseases – including intestinal worms, river blindness, trachoma, schistosomiasis and lymphatic filariasis – that affect over 1.7 billion people globally. The END Fund’s vision is to ensure people can live healthy and prosperous lives free of the risk of NTDs.

By engaging a community of activist-philanthropists and taking a systems approach, the END Fund works in collaboration with governments, local and international NGOs, pharmaceutical companies, and academic partners on the global campaign to control and eliminate the most prevalent NTDs by 2030.

Duties

Manage high volume of internal and external scheduling requests, maintain calendar, coordinate logistics as they pertain to meetings, proactively identify and resolve scheduling conflicts, and invite/confirm attendees in advance of meetings
Align meeting requests with organizational priorities and goals, occasionally schedule and organize meetings across multiple teams in the organization
Schedule and manage travel for CEO, including air, hotel, and other travel needs, as well as creating travel itineraries and briefing packets to prepare CEO for travel
Serve as a note-taker in regularly scheduled meetings and coordinate follow up
Add and update information in contact relationship management system (Salesforce)
Update and manage monthly expense reports (Concur)
Maintain all CEO office files in an organized electronic filing system (Google Drive)
Help create a welcoming environment and make sure the office is adequately prepared when the CEO is hosting meetings in-office with external stakeholders
Perform general administrative and clerical duties
Other duties and responsibilities as assigned

Qualifications

Prior office experience required; international NGO experience a plus
Finds joy in being the person who “makes the trains run on time”
Exercises independent judgment and time-management to plan, prioritize and organize diversified workload
Self-starter who enjoys working in a fast-paced environment
Proactive and willing to ask for help when needed
Demonstrated cultural sensitivity and ability to represent the END Fund respectfully to diverse audiences
Exceptional interpersonal and both written and verbal communication skills
Ability to work independently as well as a part of a collaborative team
Confidence and poise to interact regularly with executives inside the organization as well as partners, foundations, corporate donors, and high-net worth individuals via email, phone, and in-person encounters
Flexible in a dynamic work environment
Strong organizational skills
Detail-oriented
Computer savvy with a demonstrated ability to learn new systems quickly

Application instructions

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Equal Opportunity Employment

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