Executive Assistant & Operations Specialist

Evidence Action

About the organization

Evidence Action is a global nonprofit organization with an approach distinctive in international development - we exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Our programs have grown since our founding in 2013 to reach over 515 million people globally with our interventions. We deliver high impact for every dollar spent, as recognized by GiveWell, The Life You Can Save, and Charity Navigator.

We do development differently. We take a data-driven approach to identifying, scaling, and continuously improving programs which deliver immense impact, ensuring these solutions measurably improve the lives of millions. Our Deworm the World Initiative has helped governments in Africa and Asia deliver over 1.8 billion childhood deworming treatments, improving health, education, and incomes.

Duties

Responsibilities:
Executive Assistant (40%)
Proactively manage the calendar and scheduling for the Chief Executive Officer, being an initial point of contact for both internal and external stakeholders.
Arrange domestic and international travel arrangements for the CEO.
Manage calendar invites and scheduling for other Evidence Action senior leaders as needed.
Complete expense reports for the Global Leadership Team and manage and track D.C. office operations expenditures.
Engage with staff on AI options to support the organization in scheduling efficiency; including options to automate scheduling.

Event Planning and Coordination(35%)
Support with D.C. office cultural events including weekly, monthly, and special events.
Support with social committee to assist in idea generation and execution of events.
Secure travel visas for staff in the D.C. office when needed and manage travel for employees relocating to D.C.
Plan, manage logistics, and develop long-term partners for events/lodging with vendors for semi-annual leadership conferences.

DC Office and People Operations (25%)
Run daily office management, administrative logistics, and office policies to ensure all staff have the materials, resources, and technology they need.
Manage incoming mail, including the processing and hand off of donations and checks to the correct departments.
Communicate with the building management team and share announcements from management to staff that impact staff

Qualifications

Required Qualifications:

- You have 3 to 5 years of experience as an executive assistant to multiple C-level executives and senior leaders;
- Experience and interest in event planning and logistics;
- Experience managing multiple project deadlines and completing daily tasks with minimal supervision;
- You are a process-oriented thinker who can identify areas for improvement and offer suggestions as to how to make systems run more smoothly;
- Experience working across multiple time zones or in an international organization;
- Proficiency in cloud systems - Evidence Action uses Google Suite and Box;
- Embrace our values in your work, which includes keeping cost-effectiveness in mind when arranging travel and managing expenses.

Application instructions

Contact email: [email protected]

***If you are applying for a position at Evidence Action, please note that we do NOT accept emailed applications. All positions are advertised here: https://apply.workable.com/evidence-action/ and you must apply online there in order to be considered. Thank you!

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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