Executive Assistant, Marketing and Communications - 22043

World Wildlife Fund

About the organization

Executive Assistant, Marketing and Communications - 22043

Overview

World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Executive Assistant, Marketing and Communications.

Duties

Major Function

To provide confidential administrative support to the Senior Vice President of Communications & Marketing, several senior leaders, and general administrative support to 2-3 departments in the division. This position operates with considerable independent judgment and initiative and contributes to the efficient and successful functioning of the 90-person division.

Responsibilities

* Meetings Management: Schedules meetings and special events for SVP and senior leaders, including reserving meeting space, handling catering orders, collaborating with Network Services to test equipment, setting up Zoom and conference calls, distributing agendas, and site-managing meetings and events.

* Document & Presentation Preparation: Drafts emails, reports, PowerPoint presentations and other materials for internal and external use. Prepares background materials for meetings. Proofreads and edits documents, reports, proposals, and presentations.

* Accounting & Finance Duties: Follows the organization's procedures to create and manage supplier accounts, process invoices, code and process expense reports, prepare and process contracts for SVP, senior leaders, and other staff.

Qualifications

Qualifications

* Bachelor's degree or equivalent work experience. Eight years of demonstrated and progressively responsible experience in administrative positions, including three years in an executive office.

* High degree of knowledge of and competence and interest in administrative support work.

* Good organizational skills, especially with meeting planning and management.

* Experience using Microsoft Office programs, especially PowerPoint, Microsoft Teams, and Sharepoint.

* Experience with programs such as Workday, SmartSimple, Adaptive, Workzone, and Airtable, would be helpful.

* Proven abilities to prioritize work, meet deadlines, work independently, and take initiative.

* Effective writing ability necessary to prepare and edit documents.

* Excellent interpersonal skills requiring courtesy, tact, and diplomacy necessary to effectively communicate with executive team members, staff, members, and visitors.

* Ability to exercise independent judgment and analysis to seek out and resolve issues.

* Energetic and passionate about conservation, a positive attitude and adaptability to change.

* Committed to building and strengthening a culture of inclusion within and across teams.

* Identifies and aligns with WWF's core values: Courage, Integrity, Respect, and Collaboration.

Application instructions

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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