Assistant Program Officer, Grant Operations

The National Endowment for Democracy

About the organization

The National Endowment for Democracy (NED) is a 501(c)3 grantmaking foundation that receives an annual Congressional appropriation in excess of $310 million and is governed by a private, bipartisan Board of Directors. This unusual arrangement positions NED to play a unique role as America’s leading foundation for freedom, empowering the institution to be nimble, innovative, and risk-taking in support of democratic activists, civil society organizations, independent media, and the NED family core institutes (the International Republican Institute, the National Democratic Institute, the Center for International Private Enterprise, and the Solidarity Center).

Duties

Responsibilities:

Provide administrative and operational support for the Vice President, GOE and Grant Operations team, including organizing meetings and events, managing calendars and deadlines, tracking priority tasks and workflows, providing logistical support for travel and events, and maintaining accurate and organized records.
Contribute to the drafting, editing, and production of briefing materials, meeting minutes, communications, and other documents and materials as assigned.
Assist in the preparation of grantmaking data, information, and reporting for a variety of internal and external audiences, including coordinating the preparation and submission of proposals, reports and other documents as needed for the Department of State.
Liaise with all levels of staff to ensure that day-to-day operations and special projects and initiatives are supported and completed efficiently, including coordinating with diverse sets of stakeholders across NED and GOE departments and teams.
Provide overflow administrative support and data entry for other GOE department teams as needed.
Perform other tasks as assigned by the Senior Manager, Grant Operations and Vice President, GOE.
The level of responsibility and independence in assigned tasks will increase with experience.

Qualifications

Qualifications:

Bachelor’s degree or equivalent work experience.
2+ years relevant work experience in an office environment, including administrative support for an executive, manager, or supervisor.
Proficiency in Microsoft Office and Excel.
Experience with Microsoft SharePoint, Adobe Acrobat, Tableau or other data visualization software, and database platforms a plus.
Knowledge of standard office administrative practices and procedures.
Interest in international affairs and the support and strengthening of democratic institutions worldwide.
Strong organizational and planning skills with ability to take initiative.
Strong written and oral communication skills.
Adept at information gathering, problem analysis, and problem solving.
Attention to detail and the ability to maintain focus on tasks with minimal supervision.
Excellent interpersonal skills, with demonstrated ability to interact with all levels of staff in a fast-paced and diverse, multi-cultural office environment.
Ability to work well both independently and as part of a team.
Authorized to work in the United States.

Salary

$ 51,750 - 73,125 USD

Application instructions

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Equal Opportunity Employment

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