Assistant, Operations and Learning

Arabella Advisors

About the organization

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.

Duties

Capacity Management
Support the MO capacity manager in:
•Assisting with data collection and analysis for MO capacity and utilization reports (monthly and quarterly)
•Pulling and organizing timesheet data from the PSA to provide ongoing insight into team members’ project portfolios, both monthly and on an ad-hoc basis as needed. This also includes following up on late timesheet submissions.
•Administering the monthly capacity survey to identify team members’ who need adjustments to their workload
•Communicating new project assignments to team members
•Other tasks, as needed

Onboarding Administrator
•Serve as administrator for MO onboarding: coordinate sessions, facilitators, and attendees, and when applicable, reserve conference rooms for sessions.
•Work with facilitators to ensure descriptions and materials remain up to date.
•Maintain the MO onboarding master list and SharePoint folder, including recorded session files
•Administer post-onboarding survey and provide initial analysis on results

PSA Administrator (20%)
•Create MO timecodes and project assignments via Financial Force PSA software in Manifest; set up new projects with accurate cost/revenue and budget data and manage assignment requests from staff during project team transitions
•Set up new hires with global MO timecodes
•Support efforts to improve processes and innovate around timekeeping and reporting
•Answer PSA-related questions as needed from staff

Qualifications

• Strong organizational skills and attention to detail
• Excellent communication skills, both verbal and written
• Ability to manage multiple projects simultaneously in a fast-paced environment
•Proficiency in Microsoft Excel, Outlook, Word and PowerPoint
•Desire to work both independently and collaboratively as part of a team
•Ability to be resourceful and adapt quickly to change
•Strong sense of ownership over tasks
•Curiosity, desire to solve complex problems, and a positive attitude
•Advanced Excel skills, including the ability to manipulate and analyze large data sets
•Proficiency in Salesforce, SharePoint, and other Cloud-based systems
•Experience managing multiple stakeholders

Application instructions

Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know.

We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process.

While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.

We will review applications as they are received and look forward to hearing from you.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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