Agreement Administrator: Program Coordination

National Democratic Institute


Job Description
The National Democratic Institute (NDI) seeks an Agreement Administrator. The individual is a member of Program Coordination (PC), an administrative team that serves as the primary point of contact with donors on agreement-related issues; negotiates award terms and conditions with NDI's donors; manages the administration and coordination of the Institute's global funding mechanisms; reviews and edits proposals, reports and deliverables; develops and provides training, tools and resources to staff on grants administration, donor rules and regulations, and


Provides the day-to-day grants administration support to program team(s), under the supervision of the Senior Advisor, on agreement-related matters:

• Provides guidance to assigned program team(s) on daily project troubleshooting, including waiver, reprogramming, extension and prior approval requests, and on donor regulations and award requirements
• Reviews and edits proposals, reports and requests for assigned program team(s) and ensures their timely submittal to the appropriate donor
• In conjunction with other administrative teams, monitors budget, logistical and legal developments that affect projects and that require prior approval, donor notification or award modification
• Coordinates and interacts regularly with PC team members with other donor responsibilities on assigned team's agreement administration-related issues



• Bachelor's Degree in Business Administration, Grants Management, Non-profit Management or related Liberal Arts subject required
• Four (4) years of related experience preferred
• Additional years of work experience may be substituted for educational requirement
• Knowledge of grants management processes and requirements preferred


• Strong attention to detail
• Advanced proficiency in Microsoft and Google products
• Ability to take initiative and anticipate needs, and willingness to take on new responsibilities
• High degree of professionalism and strong work ethic
• Ability to prioritize work and multi-task in a fast-paced environment with shifting priorities
• Capacity to work both independently and as a member of a team
• Excellent oral and written communication skills
• Good sense of humor
• Ability to practice discretion and maintain the confidentiality of grant and institutional information
• Interpersonal skills and cultural sensitivity to effectively interact with all levels of staff and external contacts

Please apply on-line through NDI's website at:

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