Administrative Assistant

Galileo Learning

About the organization

We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.

It takes a village to bring best-in-class, ever-evolving camp programs to over 30,000 campers each summer. At HQ, we believe that we are Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren’t just lip service — we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success.

We like each other, we joyfully work hard together, and united by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do.

Duties

What’s the team like?

The Galileo Operations and Warehouse team are masters of multitasking and organization, successfully coordinating the purchasing, inventory management, and delivery of all camp materials. You will directly interface with our Curriculum, Field Ops, and Finance teams to provide thousands of young innovators with tools to tinker and create. Plus, you’ll do it in a place filled with glue sticks and googly eyes, pool noodles and paper mache. It’s behind-the-scenes magic in the making, all year long.

What’s the job, really?

We’re looking for a Warehouse Administrative Assistant who relishes managing details in support of the success of the team.

You’ll provide general support to our Purchasing Coordinator and greater warehouse team. You’ll track delivery of purchase orders, cleanup and maintain our internal databases, communicate with vendors, and perform special projects as assigned. You’ll process internal supply requests, communications with our facility landlord, and manage staff shared space.

You’ll manage financial details for the Purchasing team. You’ll allocate camp supply expenses to the correct accounts, and submit expense reports to the Finance department in an efficient and timely manner.

You’ll collaborate and work closely with the Technology team as a liaison for the Warehouse. You’ll track and communicate needs for deploying technology hardware to camp sites.

You’ll be stealth manager of incoming requests from our st

Qualifications

What are we looking for?

Bachelor's degree and/or position-specific work experience

Proven ability to follow through with projects and get into the details

Experience with Microsoft and Google Suites, and the ability to quickly learn new software systems

Skill at and experience with soliciting and implementing feedback to improve performance

Readiness to stick around: we find that our team and team members benefit from a 3 year minimum commitment.

Salary

Base and bonus potential to be discussed during interview

Application instructions

Contact email: [email protected]

Benefits & Compensation

Base and bonus potential to be discussed during interview

Employee medical and dental benefits provided by Galileo; employee-paid dependent care and multiple ancillary benefits available

Generous parental leave and extensive support with leave planning

401(k) provided after one year of employment; current Galileo contribution is 3%, with an employee contribution option

We believe that a balance between work and life is essential to happiness and success, so work hard and take the time you need; 20 personal days per year

For team members with kids, we offer significant discounts on camp programs

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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