Administrative Assistant, USAID M&LSC (Ukraine)

EnCompass LLC

About the organization

EnCompass is a women-owned business offering innovative and customized solutions for leadership, capacity strengthening, technical assistance, and monitoring and evaluation. We have experience in more than 70 countries and a team of more than 100 staff and 1,200 experts around the globe.

We partner with government and multilateral agencies, nonprofit organizations, and corporations around the world, offering thought leadership, rich diversity, and technical expertise in global health, inclusive development, education, human rights, and food security.

Duties

On March 2, 2020, EnCompass LLC was awarded the Monitoring and Learning Support Contract (M&LSC) to support the United States Agency for International Development (USAID) mission in Ukraine to holistically provide technical assistance support and other services in monitoring and evaluation. EnCompass, our subcontractor NORC at the University of Chicago, Pardee and other local partners will aim to improve the achievement and sustainability of USAID's development outcomes for USAID/Ukraine, including USAID Belarus.

The Administrative Assistant serves as the main point of contact for accounting, invoicing, and coding of expenditures to support project activities, working closely with the project’s Operations Manager and the EnCompass Home Office Finance Team. The Administrative Assistant will also develop, manage and maintain all administrative systems and procedures necessary for the implementation of project activities, and support the project’s full-time staff located in the EnCompass office in Kyiv. She/He will organize logistics related to project workshops, meetings and learning events, coordinate translation of project documents and deliverables as needed, and manage arrangements for field work as may be necessary, among other responsibilities.

Qualifications

2 years of experience supporting development projects and experience providing similar support to project teams
Exceptional organizational skills and attention to detail, detail oriented to problem-solving and planning, analysis, design of project management, and planning tasks and methods
Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment and with technical support
Excellent verbal and written English language skills (at a minimum Level 3 of Foreign Service Institute, Professional Working Experience)
Previous event planning and management experience
Experience with travel and logistic management
Experience working with USG funded projects and other international donors a plus
Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
Familiarity with cloud-based information management platforms and repositories is a plus (Google, Sharepoint, OneDrive, others)
Proven capacity to take the initiative and willingness to learn new skills as needed
Strong work ethic and the ability to work well independently and as part of a team
Outstanding interpersonal skills and ability to interact with individuals at all levels
Experience with database management

Application instructions

Contact email: [email protected]

Submit cover letter and resume/CV with your application.

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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