Administrative Assistant- Reception

Macfadden/PAE

About the organization

Macfadden is now part of PAE. Founded over 30 years ago, Macfadden has provided federal agencies with critical on-the-ground support to U.S. government humanitarian missions around the world as well as financial and IT system support. Through program management, human resources services, financial management systems support, information technology solutions, knowledge management, travel coordination and communications support, Macfadden enables effective U.S. government humanitarian response to international disasters. Macfadden’s workforce includes approximately 300 employees primarily located in the Washington, D.C. area.

Duties

Macfadden, now part of PAE, is seeking an Administrative Assistant to support USAID’s Office of Transition Initiatives (USAID/OTI) in Washington, DC. This position supports a fast-paced, dynamic office. The Administrative Assistant should have the ability to support a dynamic team of 25 staff members with various administrative tasks, basic technology troubleshooting, and other general office management tasks as assigned.

Essential Functions

Responsible for overall suite and facility maintenance ensuring that reception and common areas are tidy and presentable for a professional office.
Maintain calendar and schedule for conference rooms and flex workstations, as necessary seek client feedback to determine priority when meeting schedules conflict.
Coordinate conferences, meetings and interviews held in the suite (meet guests, set up AV equipment and phones, rearrange tables/chairs with organizers’ help, and ensure participants leave the room tidy and ready for use).
Front desk reception, including greeting office suite visitors, answer incoming calls, route to appropriate party and receive and distribute mail, supply orders and other deliveries.
Assist with set-up for the bi-weekly All Staff meeting (e.g. prep microphones, phone bridge, and presentations) in coordination with client staff and the tech support team as necessary.
Take notes for OTI All Staff meetings and other events as requested

Additional duties can be found by clicking the apply link below.

Qualifications

Education/ Experience:

High school diploma, Bachelor’s degree, or Master’s degree with at least 1 years of relevant work experience

Skills:

Qualified candidates must demonstrate strong customer service skills including taking initiative to address issues and anticipate needs.
Candidates must be flexible and adaptable while maintaining excellent organizational and administrative skills in a high-energy, dynamic work environment.
Candidates should have outstanding written and verbal communication skills.
The ideal candidate will be a detail-oriented team player who takes initiative to develop and implement efficient and effective administrative support systems.
Proficiency in Microsoft Office Suite, Adobe, and basic software packages.
Basic IT skills (introductory IT training and orientation may be provided for someone with a basic understanding and desire to learn.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored clearance.

Application instructions

N/A

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Equal Opportunity Employment

The posting employer has certified that this announcement complies with Peace Corps’ Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.


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