Peace Corps Mexico is looking for a full-time Small Grants Coordinator (SGC)
To support the Programming & Training team with the detailed coordination of the small grants program, including Small Project Assistance (SPA) through the United States Agency for International Development (USAID) and Peace Corps Partnership Program (PCPP) through Peace Corps Headquarters. The SGC works closely with and reports directly to the Director of Programming and Training (DPT).
Coordinate the Peace Corps Mexico small grants program, including Small Project Assistance (SPA) and Peace Corps Partnership Program (PCPP) projects for initiation to project close-out.
Review logical frameworks and grant applications for completeness before circulating them to the Small Grant Committee members for review prior to meetings.
Organize the grant review process and provide timely feedback to Volunteers on their grant applications.
Master and apply the grant program rules and requirements; keep abreast of updates/best practices for grant programs and convey updates to the Small Grants Committee and Volunteers.
Provide training, resources, and guidance to Volunteers on the grant application process and tips to submitting a successful proposal, including identifying and sharing technical resources and success stories to provide useful and updated information to Volunteers on grant preparation and project development.
Track all grant projects by keeping the electronic database Peace Corps Grants On-line (PCGO) updated and an accurate log of physical and electronic files with all required documentation of projects, including environment impact assessments and attendance sheets required by USAID.
Prepare annual and semi-annual reports on the SPA Program for USAID and Peace Corps/Headquarters.
Coordinate with administrative staff to ensure accurate recording, distribution and liquidation of funds according to their program element.
Work with administrative staff to ensure proper use of grant funds and submits completion reports and receipts to the Financial Specialist (FS) for final review and project close-out.
Act as the primary liaison with Peace Corps/Headquarters on grant program(s), contacting Peace Corps/Headquarters grant program points of contact with questions and program updates, submitting all required reports (including completion reports and training activity reports), and following up on Peace Corps/Headquarters flags and inquiries.
Provide support to Country Director (CD) and DPT in determining funding needs and negotiating new funds. Provides input on funding needs based on remaining carryover funds and spending patterns.
Coordinate project monitoring on-site visits by staff and USAID personnel.
Prepare monthly grant summaries to include in the CD’s newsletter to Volunteers.
Work closely with the Programming & Training Assistant and other staff members to plan, implement, and evaluate SPA-funded training events for Volunteers and/or Counterparts.
Support and comply with all safety and security policies and procedures related to Trainee, Volunteer, staff, and office security, and information and communication systems.
Identify and communicate Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD).
Support safety and security policies and procedures, including the timely reporting of incidents involving Volunteers/Trainees and any other safety and security incident, including suspicious persons or situations
Function as Duty Officer (DO) twice a year as assigned by the SSM. Assist during implementation of the Emergency Action Plan (EAP) according to the roles and responsibilities outlined in the EAP.
Must operate manual and automatic transmission US government owned, leased, or rented vehicles (GOV) to perform job duties and must maintain a valid driver’s license at all times.
Must operate GOVs safely at all times and only operate them for official business purposes as defined in 31 USC 1334.
Must operate GOVs in varying conditions, including but not limited to: cities and rural communities, paved and unpaved roads, interstate highways, curvy and/or mountainous roads, rain and/or mud.
Refrain from texting or from engaging in any behavior that distracts attention from driving safely at any time. Except in an emergency situation, Contractor shall not text message (i) when driving a GOV; (ii) when driving a privately-owned vehicle (POV) while on official government business; or (iii) while using electronic equipment supplied by the government while driving any vehicle (even during off-duty hours).
Mexican citizenship or foreign citizen with valid Mexican work visa.
Valid Mexican driver’s license.
Bachelor’s Degree (Licenciatura)
Advanced (ACTFL) or B2 (MCER) English (reading, writing, speaking) .
Ability to drive standard and automatic transmission government vehicles in diverse situations: urban, rural, highway, dirt roads, curvy mountain roads, and in varying weather conditions (rain, mud, etc.).
Ability to travel in Mexico up to 50% of the time, occasionally alone. Trip durations range from one day to five days, Monday-Friday.
Required Knowledge and Skills:
At least two years of experience coordinating and/or managing complex projects in multi-cultural and/or bi-lingual environments (Spanish and English).
At least one year of experience drafting and submitting project/grant proposals and/or reviewing and providing feedback for received project/grant proposals in English.
At least one year of experience compiling information and preparing professional reports and presentations for internal and external use.
At least one year developing and monitoring budgets for projects.
Advanced abilities with MS Office, especially Outlook, Word, Excel, and Power Point.
Desired Knowledge and Skills:
Familiarity or experience with Peace Corps and/or USAID.
Experience with environmental or educational initiatives/projects.
Experience designing and facilitating training sessions/classes for adult learners.
Experience coordinating events and/or logistics in general.
Experience preparing time-sensitive and comprehensive reports (quarterly, annual, etc.)
Salary and Benefits:
Monthly salary: 18,000 pesos
Social Insurance fully covered (IMSS)
Please submit the following documents:
Resume (English and Spanish)
Cover Letter in English justifying your candidacy and explaining your interest in Peace Corps/Mexico.
Copy of your Professional Degree
Copy of a valid driver’s license
Proof of your English proficiency: TOEIC, TOEFL or CAMBRIDGE certificate.
Please send the required documents to:
Opening date: October 10, 2018. Closing date: October 28, 2018.
Job location: Queretaro, Mexico.
Peace Corps in an Equal Opportunity Employer.
Peace Corps Mexico is looking for a Medical Secretary.
BASIC FUNCTION OF POSITION
This is a position that performs a variety of clinical and medical related administrative duties in support of the Medical Unit. The Medical Secretary (MS) will also assist in the development and presentation of health related training for volunteers at different periods in their service. The MS reports to the CD for administrative issues and works under daily supervision of the Peace Corps Medical Officer (PCMO).
The Medical Secretary is responsible for providing clinical and administrative support, including but not limited to:
Working as the Medical Office receptionist, screening all phone calls, taking messages, maintaining records of all international phone calls and faxes, coordinating requests, medical appointments, packing medicines for PCV/Ts under PCMO oversight.
Assists the PCMO in medical procedures.
Clerical or administrative functions in support of the PCMO.
Incumbent is also responsible for assisting PCMO in maintaining updated health records for all Volunteers/Trainees.
He/she is responsible for maintaining an updated inventory of all medical supplies on a trimester basis for delivery and monthly for the local pharmacy.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
Technical career degree, bilingual secretary degree or professional degree
Two years related experience with clerical and/or secretarial knowledge of administrative medical duties.
English fluency required as follows:
TOEIC 800 points,
TOEFL 580 Pts.
Cambridge Certificate C1 Advanced
Knowledge of Microsoft Office programs (Word, Power Point, Access, and Excel).
Knowledge of medical terminology.
SKILLS AND ABILITIES:
Ability to maintain good working relationships with Peace Corps staff (American and Mexican), Trainees, and Volunteers.
Ability to work effectively in a fast paced environment, managing multiple priorities.
Should have excellent interpersonal skills to deal with medical service providers to follow up on pending invoices and pending medical results.
This position must have a valid driver´s license and be prepared to operate official and non-official vehicles, with manual and automatic transmission, driving alone and confidently, as stipulated in PC Mexico Driving Policy, on national roads and highways, including toll pay highways as well as small winding highways and rural roads, paved and unpaved, interstate highways, curvy and/or mountainous roads, in conditions of rain and/or mud.
PLEASE SUBMIT THE FOLLOWING DOCUMENTS:
Valid Mexican driver´s license
Resume ( English and Spanish)
Cover Letter explaining your academic formation and your interest in working for the Peace Corps as Medical Secretary.
Copy of technical degree or other studies
Proof of English proficiency either TOIEC or TOEFL OR Cambridge certificate
Complete documentation should be sent to [email protected]
Salary and benefits: Monthly salary 18,000 pesos. Social insurance fully covered (IMSS). Health insurance. Life Insurance.
Opening date: October 8, 2018. Closing date: Oct 28, 2018.
Job location: Queretaro, Mex. Peace Corps in an Equal Opportunity Employer.