Administraive Specialist

Administraive Specialist

Washington, District of Columbia map
Location
Washington, District of Columbia
Position Type
Full-time
Organization Type
Government Agency/Public Sector
Professional Level
Non-Competitive Eligibility
Yes
Advanced Degree Required
No

Contact Resources

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Administraive Specialist
U.S. Department of Education

Job Posting Date July 2, 2014
Application Deadline July 19, 2014

Duties

The incumbent of this position will be responsible for a variety of administrative task for OPEPD. The selectee must possess exceptional oral and written communication skills, must work well under pressure, and must be able to manage multiple tasks simultaneously. The ability to prioritize tasks is critical, as is the ability to communicate effectively with everyone with whom the Assistant Secretary, Deputy Assistant Secretary(s), and Chief of Staff interact, which includes senior officials in the Department and in the White House, as well as external stakeholders.

Responsibilities

  • Reviews incoming correspondences making initial review to determine further action requirements.
  • Serves as primary timekeeper for approximately 20 employees.
  • Maintains daily schedules for Deputy Assistant Secretary(s) and Chief of Staff.
  • Makes travel arrangements for Immediate Office Staff as necessary.
  • Greets visitors and answers telephone calls for the Immediate Office.

This position requires the selectee to work a standard work schedule and have the ability to manage the front desk 100 percent of the day (excluding break times and lunch).

The selectee of this position will have the primary responsibility to manage the front desk the majority of the work day.

Qualifications

GS-05: You qualify at the GS-05 level if you possess one of the following:

  • Three years of progressively responsible experience, one year of which was experience equivalent to the GS-4 grade level that demonstrates the ability to analyze problems to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; communicate effectively orally and in writing; and deal effectively with others in person-to-person situations. Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work is qualifying if it provided evidence of the knowledge, skills, and abilities necessary to perform the duties of this position. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other non-specialized tasks) is not creditable.

OR

  • You may substitute successful completion of a Bachelor's Degree or a full 4-year course of study in any field leading to a Bachelor's degree for the experience required at the GS-5 grade level. This education must have been obtained from an accredited college or university. One year of full-time undergraduate study is defined as 30 semester or 45 quarter hours.

GS-07: You may qualify at the GS-07 level if you possess one of the following:

  • In addition to the requirements at the lower grade level, you qualify at the GS-07 level if you possess one (1) year of specialized experience, equivalent to at least the GS-05 level in the federal government, which has equipped you with the skills needed to successfully perform the duties of the position.

OR

  • You may substitute successful completion of one year of fulltime graduate education or a Master's Degree (or higher) for the experience required at the GS-7 level. This education must have been obtained from an accredited college or university and demonstrate the skills necessary to do the work of the position. Check with your school to determine how many credit hours comprise a year of graduate education. If that information is not available, use 18 semester or 27 quarter hours.

OR

  • You may substitute superior academic achievement for the experience required at the GS-7 level. You must have completed the requirements for a Bachelor's Degree from an accredited college or university with a grade point average of 3.0 or higher on a 4.0 scale, or a class standing in the upper third of a graduating class or major subdivision, or membership in a national scholastic honor society.

GS-09: You qualify at the GS-09 level if you possess one of the following:

  • In addition to the requirements at the lower grade level you qualify at the GS-09 level if you possess one (1) year of specialized experience, equivalent to at least the GS-07 level in the federal government, which has equipped you with the skills needed to successfully perform the duties of the position.

OR

  • You may substitute a Master's Degree or 2 full years of graduate education leading to such a degree in any field or a J.D. or L.L.B. degree for experience required at the GS-9 grade level. Such education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Check with your school to determine how many credit hours comprise two years of graduate education. If that information is not available, use 36 semester or 54 quarter hours.

Examples of specialized experience are:

  • Interacting with others utilizing teamwork, interpersonal skills, tact, and diplomacy;
  • Working with a variety of current word and data processing functions, office software applications and electronic products and systems;
  • Performing administrative functions for an office.

Educational Substitution: If you do not qualify based on experience or education alone, you may be able to qualify based on a combination of your experience and education. For more information on combining education and experience, visit the following website: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series.

Additional Information

This job is available to applicants with active non-competitive eligibility (NCE) status. NCE is a special federal hiring status applicable for certain federal jobs. For more information on NCE, visit www.peacecorps.gov/nce.

Salary

$34,415 - $67,787 per year

Application Instructions

Additional Application Materials:

Please send your résumé and Description of Service to Milton Burley at Milton.Burley@ed.gov with Peace Corps Volunteer Employment Consideration as the subject line. You must include the following text, as appropriate, in your cover letter or resume:

I closed my Peace Corps service on mm/dd/yyyy. Since that date was less than one year ago, I have noncompetitive eligibility.

OR

I closed my Peace Corps service on mm/dd/yyyy. However, I was enrolled in a full-time graduate program at [university name] from mm/dd/yyyy until mm/dd/yyyy. I therefore have X months of noncompetitive eligibility left.

OR

I closed my Peace Corps service on mm/dd/yyyy. However, I was a member of the U.S. military from mm/dd/yyyy until mm/dd/yyyy. I therefore have X months of noncompetitive eligibility left.

OR

I closed my Peace Corps service on mm/dd/yyyy. However, I was a full-time volunteer with [organization name] from mm/dd/yyyy until mm/dd/yyyy. I therefore have X months of noncompetitive eligibility left.


The posting employer has certified that this announcement complies with Peace Corps' Equal Opportunity Employment policy:

The Peace Corps is committed to providing equal opportunity to all employees, Volunteers, and applicants for employment and volunteer service. Peace Corps policy prohibits discrimination and harassment because of race, color, religion, sex, national origin, age (40 or over), disability, sexual orientation, gender identity, gender expression, marital status, parental status, political affiliation, union membership, genetic information, or history of participation in the Equal Employment Opportunity process, grievance procedure, or any authorized complaint procedure.

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